Job Description

Principal Function

The primary responsibility of the Assimilation Coordinator is to centralize the process of recording, maintaining, analyzing and reporting on guest and membership data. The Assimilation Coordinator also facilitates the process of moving guests, attenders and members through our Gather, Grow, Give and Go ministry pathway. Excellent communication skills are required to coordinate information between these groups, staff and others. In addition, the Assimilation Coordinator provides in-house support for our church management software (REALM). Gaining expertise of the system’s functionality and training staff on its functionality is a significant part of the Assimilation Coordinator’s duties. This position reports to the Executive Pastor of Ministries.

Job Classification

Full-time (40 hours per week).

Schedule

General responsibilities will be performed during office hours Monday through Thursday, 8 am to 5 pm and Friday, 8 am to 12 pm or Sunday 8 am to 12 pm.Duties and Responsibilities

1. Serves as the primary ministry assistant to the Executive Pastor of Ministries while collecting information from the Connections Center, Guest Services Center, and Age Group Ministries.

2. Track all Members and Guests along a discipleship/assimilation path to help identify and communicate each person’s “Next Step”.

First Visit

Membership Class

Membership

Baptism

Growth Group

First Gift

Pattern of Giving

Volunteer (Spiritual Gifts Assessment)

Mission Trip

3. Guest Services Connection Cards

Enter contact information into the database.

Assign contact to the applicable ministry area(s), i.e. adult, student, children’s, preschool.

Ministry areas are responsible for Pastor/Minister follow-up and forwarding information to Growth Group Leaders.

Send contact information about the Membership Discovery Class.

4. Growth Group Visitor Cards

Enter contact information into the database.

Send contact information to applicable ministry area(s), i.e. adult, student, children’s, preschool.

Ministry areas are responsible for Pastor/Minister follow-up and forwarding information to Growth Group Leaders.

5. Backdoor Guests

Obtain guest information from preschool and children check-in and add to discipleship/assimilation track if they are not already being tracked.

Obtain contribution information from Director of Finance and Accounting and add to discipleship/assimilation track if they are not already being tracked.

Track older children, youth and adults who regularly attend growth group, who are not church members and provide information to applicable ministry area(s).

Determine if these contacts are new or already on a discipleship path.

Assign new contacts to the applicable ministry area(s), i.e. adult, student, children’s preschool.

6. New Member

Enter contact information into the database (do not duplicate records).

Determine applicable “Next Step” and send New Member information to applicable ministry area(s), Membership Class, Baptism, Growth Group, etc.

7. Ongoing Member Care

Provide a weekly report of member absences to ministry area(s) for follow-up, 2 weeks or more.

Prepare and send follow-up for Starting Point Class attendees (Membership, Discovery, One 2 One, and Next Steps).

8. Oversee Weekly Attendance

Process for taking Worship Service Attendance.

Ministry Areas are responsible for recording growth group attendance information. Data Analyst will review for accuracy.

9. Prepare Weekly Attendance, Membership and Guest Data Reports for Staff Meetings.

10. Management of Volunteer Needs/Assignment Process

Education, Critical Skills, Experience and Abilities

· College degree preferred.

· Database management and support experience (2+ years).

· Knowledge or experience with REALM and/or ACS is a plus.

· Proficient in the use of a computer in a Microsoft Windows environment, including Excel, Word and Outlook.

· A personal conviction of calling to the church ministry.

· A commitment to biblical Christian principles and teachings.

· Personally modeling before the church what making disciples of all nations looks like in action.

· Establishing and maintaining a regular program of study and prayer in order to accomplish the duties set forth.

· Demonstrating a standard of personal behavior as required in I Timothy 3:1-7 and I Peter 5:1-4.

· The ability to listen effectively and to communicate clearly, both orally and in written form.

· Excellent organization skills.

· Excellent interpersonal skills.

· Ability to practice a high level of confidentiality.

· The ability to organize, direct and supervise the work of others.

· Ability to work well with staff, church members, and the community.

· The ability to speak, read and write English.

· The ability to handle moderate stress levels.

· Sufficient good health to discharge duties properly.

· The ability to walk, stand and sit, sometimes for prolonged periods of time.

· Passing criminal, financial and sexual misconduct background checks.

Conclusion

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position.