Payroll Coordinator

Reports to: Director of Payroll

Job Summary:

The Payroll Coordinator will demonstrate a commitment to excellence, strong work ethics and high ethical standards. You must also have solid knowledge for performing all payroll processing related activities in a timely and accurate manner; providing required and requested reports; providing advice, assistance, and follow-up on company policies, procedures, and documentation; and, responding to specific payroll-related inquiries, with the proven ability to effectively communicate with all levels of management.

The ideal candidate will have a broad knowledge of Payroll as well as general administrative responsibilities. The ideal candidate will be able to work autonomously and efficiently to ensure the end-to-end running of all payroll processing, projects, etc., in multiple states. To succeed in this role, you should be familiar using Payroll software and tools.

Qualifications:

Proven experience as a Payroll Coordinator

Experience with HR databases and HRIS systems (e.g., ADP, Paycom)

Ability to research, analyze transactions, detect and avoid and/or resolve errors and issues

Strong math skills and professional verbal/written communication skills

Impressive accuracy and attention to detail

Good interpersonal and team collaboration skills with the ability to interact and provide guidance to employees and management on all payroll related systems

Consistently maintain a professional demeanor with the ability to change focus based on business demands

Working knowledge of Microsoft Office suite: Word, Excel, PowerPoint

Strong organizational skills, excellent listening skills, strong negotiation and presentation skills and a keen attention to detail

Ability to adapt to a fast-paced entrepreneurial environment

A high comfort-level in a fast-paced environment

Ability to handle data with confidentiality

Excellent organizational, time management, multi-tasking, follow-up & prioritization skills

Physical Factors

Primarily sitting at a computer workstation with occasional bending, twisting, reaching, pulling, walking and lifting up to 50 pounds

Typical Working Conditions will include inside work at the corporate office or onsite at a club facility

Equipment Used:

· Desktop or laptop computer

· Copier/Printer/Office Telephone

· Mail Postage Meter

· Cell phone

Essential Job Responsibilities:

Prepare semi-monthly disbursement of payroll for multi-location, multi-state company with 3000+ employees

Experience with ADP and ADP Time and Attendance

Process child support orders, garnishments and liens through ADP

Runs payroll preview reports, provides a thorough review of the reports and resolves payroll discrepancies

Performs all routine and additional necessary payroll audits prior to processing

Process manual checks, coordinate with accounting for timely deposits

Maintenance, auditing and daily entry of new hires, rehires, terminations, compensation changes, benefits changes, and personnel changes according to company policies and procedures

Investigate and resolve pay discrepancy questions

Maintain knowledge of wage and hour compliance issues to include multi-state wage compliance, overtime payment, payroll taxes, garnishments laws, etc.

Maintain and verify data accuracy and ensure errors are identified and resolved

Respond to employment and wage verification's

Serves as first point of contact for employee payroll questions

Miscellaneous pay or deduction entries

in-depth payroll processing knowledge including on-line full-cycle payroll processing and payroll submission experience, ADP experience preferred

Resilient and flexible to change with the ability to multi-task and operate under pressure in a fast pace environment, ability to meet deadlines

Must possess the highest degree of integrity and confidentiality

Stay abreast and have good working knowledge of payroll and federal/state payroll tax-related laws and regulations, multi-state payroll experience preferred

Ability to effectively present information and respond to inquiries relating to payroll

Please note: This job description was designed as a summary of the typical function of the job, and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job.

We are an Equal Opportunity Employer. Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability or genetics.