Benefits:

401(k)

Dental insurance

Paid time off

Vision insurance

About the Role:

Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This is an exciting opportunity to play a key role in keeping our fleet operations running smoothly as we power a cleaner, greener future. If you thrive in a fast-paced environment and love keeping things organized and on the move, we want to hear from you!

Primary Responsibilities

Fleet Operations Coordination

• Coordinate the daily utilization of company vehicles, trailers, and equipment

• Monitor fleet availability and communicate equipment status to dispatch and operations

• Ensure trucks are assigned appropriately based on customer requirements, driver availability, and equipment capabilities

• Track fleet movement using GPS, telematics, and fleet management software

• Assist with scheduling and coordinating transportation resources during periods of high demand

Driver Support & Communication

• Serve as the primary point of contact for drivers regarding equipment issues and operational concerns

• Coordinate roadside assistance, emergency repairs, and breakdown response

• Communicate maintenance schedules and equipment availability

• Assist with onboarding drivers by ensuring equipment assignments and documentation are completed

• Promote positive communication between drivers, dispatchers, mechanics, and management

Safety & Compliance

• Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards

• Coordinate annual inspections, registrations, permits, and licensing requirements

• Monitor Driver Vehicle Inspection Reports (DVIRs) and ensure deficiencies are corrected promptly

• Track Hours of Service compliance and support corrective actions when necessary

• Maintain fleet files and regulatory documentation

• Support accident investigations and maintain incident records

Fleet Performance & Reporting

• Monitor key fleet performance indicators including:

• Equipment utilization

• Vehicle downtime

• Preventive maintenance compliance

• Repair turnaround time

• Fuel efficiency

• Cost per mile

• Driver inspection compliance

• On-time equipment availability

• Prepare weekly and monthly fleet performance reports

• Identify trends and recommend operational improvements

• Assist leadership with budgeting and fleet planning

Vendor & Asset Management

• Coordinate service providers, towing companies, tire vendors, fuel vendors, and repair facilities
• Maintain vendor relationships and ensure quality service
• Assist with fleet purchasing, equipment transfers, and disposal of assets
• Strong analytical skills for route optimization, cost control, and asset ROI modeling.
• Support inventory management of fleet supplies and maintenance materials

Continuous Improvement

• Recommend process improvements that increase fleet efficiency and reduce operating costs
• Support implementation of new fleet technologies, telematics, and maintenance systems
• Participate in safety initiatives and operational improvement projects
• Promote a culture of accountability, teamwork, and continuous improvement

Required:

-High school diploma

• Associate degree in Logistics, Transportation, Business, or related field preferred

• Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience

• Working knowledge of DOT and FMCSA regulations

• Strong organizational and time management skills

• Excellent verbal and written communication skills

• Proficient with Microsoft Office Suite

• Experience with fleet management software, GPS systems, and telematics preferred

• Valid driver's license with an acceptable driving record

Preferred Skills and Experience

• Experience coordinating commercial vehicle maintenance

• Knowledge of preventive maintenance scheduling

• Familiarity with ERP/dispatch systems, GPS tracking, and telematics.

• Strong problem-solving and analytical skills

• Ability to prioritize multiple projects in a fast-paced environment

• Experience supporting multi-location fleet operations

Key Performance Indicators (KPIs)

• Fleet availability (%)

• Preventive maintenance completion rate

• Vehicle downtime

• DOT compliance score

• Driver DVIR completion rate

• On-time maintenance scheduling

• Cost per mile

• Fuel efficiency

• Breakdown response time

• Vendor turnaround time

• Driver satisfaction

• Safety incidents attributable to fleet maintenance

About Us:

Green Energy Biofuel LLC is a forward-thinking biofuel company based in Warrenville, SC, dedicated to delivering sustainable fuel solutions that reduce environmental impact and support a cleaner tomorrow. Our customers trust us for our reliability, innovation, and commitment to green energy. Our team members love working here because we foster a collaborative culture where every role makes a real difference in the future of renewable energy.