Job Description

FTS is actively seeking an Accounts Receivable Specialist for a temp to hire full time position in the Livingston Parish area.

SKILLS AND QUALIFICATIONS:

· Previous experience in an accounting software or other ERP system – 3 years preferred.

· 10-key by touch

· Proficient in Microsoft Office applications

· Basic data entry skills

· Excellent written and verbal communication skills

· Strong organization skills; must be detail oriented and have a high attention to detail.

· Ability to multi-task

· Open to change and willing to learn new skills.

· Ability to follow up on pending issues.

· Ability to meet deadlines.

JOB DUTIES:

· Receive and review vendor invoices for accuracy and any available discounts, comparing invoices to quotes for quantities, prices, terms of payment and other charges.

· Properly code and enter vendor invoices into accounting system and attach a scanned copy.

· Maintain the subcontractor pay-when-paid subledger and review weekly for any invoices due.

· Maintain and review the AP aging weekly to ensure all vendor invoices are paid in a timely manner while adhering to departmental procedures.

· Process invoices due by recording payments in the accounting system, preparing batch check runs and submit to the Controller for final review.

· Establish and maintain relationships with vendors and handles all vendor correspondence via phone or email.

· Download credit card activity from the bank and upload activity into the accounting system. Push the reports out to employees for coding. Review credit card expense reports for coding accuracy, support completeness and appropriate approvals.

· Review employee expense reimbursement reports monthly when submitted on the 20th for coding accuracy, support completeness and appropriate approvals. Process batch check printing of expense reimbursements and submit to the Controller for final review.

· Reconcile expense accounts monthly by identifying errors in posting or omissions by applying appropriate accounting standards.

· Process monthly loan payments and reconciles note payable accounts monthly by identifying errors in posting or omissions by applying appropriate accounting standards.

· Files, maintains, and distributes accounting documents, records, and reports.

· Performs other duties as required to support the Accounting Department.

· Review employee timesheets weekly for accuracy and appropriate approvals.

· Process, review, and balance bi-weekly payroll, including remittance of all related payroll taxes, benefits, deductions, garnishments etc. to the appropriate authorities in a timely manner to avoid late payment interest and penalties.

· Reconcile payroll and benefit liability and expense general ledger accounts after each payroll run.

· Respond to all payroll inquiries from employees.

· Process all new employee paperwork and enter information into the accounting system.

· Ensure employees understand benefit programs, eligibility requirements and counsel employees as situations arise. Work as a liaison with insurance broker and employees to resolve issues.

· Calculate insurance, 401(k) and other benefit deductions and notify the appropriate authorities of these changes. Reconcile each benefit invoice with payroll deductions prior to each bi-weekly payroll.

· Update employee change requests, assist and prepare correspondence to outside parties as needed, including but not limited to employment verifications, garnishments, unemployment, and workers compensation.

· Prepare quarterly payroll tax forms and submit to the Controller for review.

· Develop and maintain census data.

· Files, maintains, and distributes payroll and benefit documents, records, and reports.

· Performs other duties as required to support the Accounting Department.

Salary: DOE

Company Description

Flexicrew Technical Services (FTS) is a leading provider of professional and technical talent placement services, including modified retained search, direct hire, contract-to-hire, short and long-term contract, and payroll services. With talent acquisition resources available throughout the US, FTS serves a diverse cross-section of companies and employees who demand the personal attention of a local business, while valuing access to a wide range of career resources under one roof, including: • Engineering and Design • Program/ Project Management • Estimating/Scheduling and Planning • Quality Assurance /Quality Control • Contract Administration • Supply Chain Management • Testing and Trials • Information Technology • Health, Safety & Environmental • Human Resources • Accounting/Finance • Technical Sales/Business Development • And more... Our Core Values We are a Relationship-Based Company Growth & Retention are Imperative People are our Greatest Asset