Job Description
What we are looking for -
In this position, you will have the opportunity to play an important role in a fast-moving company. The Payroll Specialist is responsible for handling critical aspects of the payroll cycle and assisting the Payroll Manager and Corporate Controller with related tasks, including bi-weekly payroll processing and delivery, as well as monthly reporting and forecasting.
In addition, the Payroll Specialist may assist in general administration tasks as a member of the overall Finance & Administration Team.
You will -
⦁ Process multi-state payroll for multiple entities, including data entry for earnings and deductions, and review of system outputs and preparation of general ledger entries.
⦁ Maintain books and records supporting payroll, such as Personnel Action Notices, withholding forms, and payroll runs.
⦁ Learn and master modern HR, payroll, and timekeeping software systems to track relevant data and assist in time and salary reporting.
⦁ Ensure proper deduction for and submission of garnishments and other levies.
⦁ Document and update procedures as necessary, providing recommendations for continuous process improvement.
⦁ Train new employees on time reporting and approval.
⦁ Prepare month-end vacation accrual analysis, including general ledger entries.
⦁ Assist with payroll-related state and local filings.
⦁ Perform other duties as assigned.
We want -
⦁ Bachelor’s degree in Finance or Accounting, or equivalent professional experience in payroll processing and management.
⦁ At least 2 years of payroll accounting experience, preferably in a professional services environment.
⦁ Highly developed organizational skills and unwavering attention to detail.
⦁ ADP Workforce Now payroll system experience preferred.
⦁ Familiarity with timekeeping databases required, and familiarity with QuickBooks preferred.
⦁ General computer application proficiency with all Microsoft Office applications (Outlook, Word, Excel, Power Point) as well as Adobe Acrobat.
⦁ Strict attention to privacy issues and absolute discretion required.
⦁ Strong analytical skills and an extreme attention to detail mindset.
⦁ Strong customer service orientation; comfortable working independently with all levels of employees.
⦁ Capacity to prioritize a variety of tasks and heavy volume of work.
⦁ Ability to work independently as well as under the direction of several people at once.
⦁ Excellent oral and written communications skills within a diverse office environment.