Job Description

Job Description

DOCUMENT CONTROL SPECIALIST

Foster CM Group, Inc. is currently seeking an experienced Document Controls Specialist, preferably familiar with aviation construction and the AEC industry reporting to the Project Manager on aviation projects in Austin, Texas. Experience with PROCORE preferred.

GENERAL SUMMARY:
The Document Controls Specialist will manage the document management system and will be the liaison between the project teams, which may include technical reviewers, project managers, construction managers, and inspectors. The Document Controls Specialist will facilitate, track, and maintain project documentation, and ensure efficient transition and processing of project documents is maintained.

JOB RESPONSIBILITIES:

• Maintain and manage document control measures for contract/project documents, including incoming and outgoing document distributions, approvals, retrieval, and storage of quality documents and records.
• Maintain both electronic and hard-copy documents and files.
• Maintain efficient administrative processes and record-keeping, ensuring an accurate history of design and/or construction documents.
• Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Maintain and update all project logs, including but not limited to RFIs, change management, non-conformance, and submittals.
• Ensure all project documents are transferred to the owner, including but not limited to, as-built drawings, operations & maintenance manuals, testing, etc.
• May assist users, troubleshoot technical issues, improve processes and procedures, and resolve issues with review processes.
• Administrative support of team members as needed.
• Other responsibilities may include filing, scanning, printing, labeling, data entry, project meeting support (scheduling, sign-in sheets, meeting minutes).

MINIMUM REQUIRED QUALIFICATIONS:

• Associates or Bachelor’s degree or equivalent years’ experience
• 5+ years of document control experience in Architectural, Construction, Engineering (AEC) industry or similar capacity.
• Experience with PM/CM Owner’s Representative firms a plus
• Experience with PROCORE preferred
• Strong experience in Microsoft Office (Word/Excel/PowerPoint) software
• Ability to communicate effectively, verbally and in writing

PREFERRED QUALIFICATIONS:

• Experience with document management collaboration software; PROCORE is preferred.
• Detail-oriented: Must be well organized and detailed focused
• Independent: Must be self-motived with ability to perform with little direction or supervision
• Dependable: Must be able to work beyond normal schedule when needed, is a true team player, and possesses a high degree of professionalism and discretion.

Work Environment:
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to loud noise, and outside weather conditions.

Physical Requirements:
• The physical requirements must be met by an employee to successfully perform the essential functions of this job. Intermittent unassisted sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stooping, crawling, pushing, and lifting is required. Must be able to walk and/or stand for prolonged periods of time for at least eight hours per day. The employee must frequently lift and/or move light equipment up to 25 pounds without assistance. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, ability to walk on uneven ground while physically maneuvering construction sites, ability to work in extreme temperatures or humidity, and potentially work at heights.

Other Requirements:
• Possession of a valid state of residence driver’s license with a clean driving record.
• May be required to work protracted and irregular hours to meet client’s needs, including nights, overtime and weekends.

About our Firm
Foster CM Group, a highly respected firm, offers a progressive culture where work-life balance is particularly important. We work as a team and strongly encourage mentorship by entertaining new industry innovations collaborated between staff to further everyone’s skills successfully. Our firm has a long history with multiple repeat clients based on our outstanding performance.
Founded in 1992, Foster CM Group, Inc. has been providing Program/Construction Management services to Aviation, Education (K-12 and Higher Education), Government (City, State and Federal), Healthcare, Sports & Entertainment, Transportation, and Water/Wastewater clients for more than 27 years. Headquartered in San Antonio, Texas, Foster CM Group has additional offices in Austin, Dallas, Fort Worth, and Houston, Texas; Denver, Colorado, Orlando, Florida; Phoenix, Arizona; and Seattle, Washington.
If you are looking for a great new opportunity to build your career with a leading program/construction management firm, please submit your resume and cover letter with the position of interest and location in the subject line to careers@fostercmgroup.com.
Foster CM Group, Inc. is an Equal Opportunity Employer. This means that Foster CM Group does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs.

Salary commensurate with experience.

Company Description

Foster CM Group (FCMG) is a Program/Construction Management firm founded in 1992. FCMG has successfully served in markets such as: Government, Educational (K-12 and Higher Ed), Aviation, Water/Wastewater, Healthcare, Transportation, and Sports/Recreation.

Company Description

Foster CM Group (FCMG) is a Program/Construction Management firm founded in 1992. FCMG has successfully served in markets such as: Government, Educational (K-12 and Higher Ed), Aviation, Water/Wastewater, Healthcare, Transportation, and Sports/Recreation.