Job Description

PURPOSE OF POSITION:   Provide administrative and clerical support for the Construction, Maintenance and Engineering Departments to insure the office responsibilities run smoothly in the day-to-day functions. Primary point of contact for internal and external requests for services relating to the Construction, Maintenance and Engineering Departments. Independently review and answer correspondence and inquiries of a non-routine nature. Handle complaints and follow up with necessary adjustments as required. Carry out special projects as directed by supervisor. Responsible for follow-up on assignments or projects to ensure that decisions are implemented and appropriate parties are notified. Aid management in staff capacity by coordinating office services such as maintenance, supplies, special employee functions, mail and files. Review and recommend changes in workflow and simplify reporting procedures. Schedule appointments and meetings, screen and route incoming calls.  Compile and maintain official corporate records of a confidential nature (share holders). Coordinate collection and preparation of operating reports pertaining to department projects. 

JOB DESCRIPTION

Receive requests, prioritize and set schedule of the department’s material runners (this service  a company wide service). Receive construction/ maintenance requests, prioritize by bird age, send relocation and placement of generators. Main contact for labor contractors and assist in the scheduling of temporary laborers. 

Create/ issue purchase requisitions and/orPurchase orders to all construction maintenance vendors for projects, and verify invoices against the purchase orders for contract prices. Assist Accounting Department with any discrepancies regarding invoices and contract amounts.                     

Receive requests, research cost comparisons and contracts all equipment rentals company wide (rental costs exceed $20,000 weekly). Create and  maintain database which consists of all rentals issued and terminated against major/all projects.              

Manage the office while supervisors oversee construction sites. Support supervisors in ensuring that all materials and equipment are delivered on time.  

Review and recap timecards for verification of hours, cost center allocation and break and lunch break compliance.  

Qualifications

Strong organizational, interpersonal, and communication skills (written and verbal).

Must have a high school diploma.

College Degree preferred. 

Computer literate in Microsoft Office and understanding of SAP preferred. 

Ability to use Windows, Word, Excel, Access, Power Point, TSO/CICS and E-mail programs.

Ability to download and run project reports

Ability to maintain high confidentiality.

Minimum of 1 years clerical experience.

Ability to work independently, multi-task, work with detailed information with minimum supervision in a fast passed team work environment. 

Possess excellent telephone etiquette.

Must be able to have consistent attendance.  

Additional Information

All your information will be kept confidential according to EEO guidelines.

Foster Farms is an Equal Opportunity Employer – Minorities, Females, Veterans and individuals with disabilities are encouraged to apply.

Foster Farms participates in E-Verify during the hire process at all locations for all new employees.