Job Description

Provide administrative and clerical support for the Maintenance and Engineering Department to insure project costs are captured and reported. Primary point of contact for internal and external requests for services relating to the Maintenance and Engineering Department. Independently review and answer correspondence and inquiries of a non-routine nature. Handle complaints and follow up with necessary adjustments as required. Carry out special projects as directed by mangers. Responsible for follow-up on assignments or projects to ensure that decisions are implemented and appropriate parties are notified. Aid management in reviewing and recommend changes in workflow and simplify reporting procedures. Track and capture costs and generate reports as directed by management that will be viewed by the board of directors.  Coordinate collection and preparation of operating reports pertaining to department projects and assist in projected quarterly anticipated spend. Initiate, develop and issue purchase request for proposals/quotes for all purchases and services against various projects. Work closely with vendors/suppliers to insure quotes/proposals are itemized and purchase requisition is created as per accounting requirements. Work closely with corporate accounting to capture and track project costs, generate reports as requested by management on a weekly basis. Generate period end reporting and distribute as needed. Verify invoices, down payments, progress payments against the purchase orders for accuracy and payment. Assist Accounting Department with any discrepancies regarding invoices and contract amounts. Invoice resolution support and maintaining documents against purchase orders and budgeted projects.  Resolve discrepancies both internally and externally.

Qualifications

Must have at least two year of general office clerical or accounting experience. High School graduate, AA/AS preferred 

Computer literate in Windows environment and proficient in MicroSoft Word & Excel Must have good interpersonal and communication skills (both verbal and written). Be able to work both individually and in a group environment.  Must have good organizational skills and ability to prioritize on a regular basis. Must be able to work with minimum supervision.

Must be punctual and maintain an acceptable attendance record

Additional Information

All your information will be kept confidential according to EEO guidelines.

Foster Farms is an Equal Opportunity Employer – Minorities, Females, Veterans and individuals with disabilities are encouraged to apply.

Foster Farms participates in E-Verify during the hire process at all locations for all new employees.