CLOSING DATE & TIME: MARCH 30, 2022 AT 4:00PM PACIFIC TIME
Under direction, provides difficult, sensitive, and confidential administrative and secretarial support to department directors; ensures the efficient and effective administration of the office to which the position is assigned; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets District policies and administrative regulations; performs a variety of coordination and research functions; provides confidential secretarial and administrative support to District department directors; ensures the efficient and effective administration of the office to which the position is assigned, and performs related duties as assigned.
For an overview of EMWD's excellent benefits, please visit the following link:
https://www.emwd.org/overview-benefits
Required Skills
Knowledge of:
- Office administrative and management practices and procedures.
- Basic functions of public agencies, including the role and responsibilities of a public governing board, and rules and regulations for the conduct of public meetings.
- District organization, rules, policies, and procedures in assigned areas of responsibility.
- Engineering and construction project terminology, procedures, and policies.
- Basic construction management documentation processes and District policies pertaining to construction contract document processing.
- Research principles and practices.
- Principles of providing work direction and training.
- Principles and practices of sound business communication.
- Federal, state, and local laws, codes, and regulations in assigned areas of responsibility.
- Methods and techniques of monitoring and tracking budget expenditures.
- Business mathematics.
- The District’s personnel rules, policies, and labor contract provisions.
- Principles and practices of record keeping.
- District and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
- Provide confidential administrative support to assigned director.
- Compose, proofread, and edit business correspondence.
- Prepare clear, accurate, and concise records and reports, notes, correspondence, and other written materials.
- Monitor, track, and generate reports on budget expenditures.
- Monitor contract provisions.
- Make travel arrangements and track/process expense reports.
- Prepare and process a diverse range of departmental forms and agreements.
- Perform technical research.
- Evaluate administrative practices and recommend process improvements.
- Train administrative staff in work procedures and processes.
- Organize, research, and maintain complex and confidential office files.
- Maintain highly sensitive and confidential information.
- Independently organize work, set priorities, meet critical deadlines and follow up on assignments.
- Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
- Understand and follow oral and written instructions.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Required Experience
Any combination of experience and education that provides the required knowledge and abilities is qualifying, along with the specific licenses/certifications as outlined below:
EXPERIENCE:
- Five (5) years of progressively responsible office administrative and secretarial experience.
EDUCATION:
- Equivalent to completion of the twelfth (12th) grade. College course work in business or related field or an associate degree is desirable.
LICENSES/CERTIFICATIONS: None required.