POSITION SUMMARY: The essential functions of this position include coordinating the work of the Office of the Executive Director by strategically scheduling and maintaining the Executive Director calendar; receiving and responding to email, telephone calls, visitors, and social media requests; and participating in collaborative work efforts that enhance the efficiency and effectiveness of the Office of the Executive Director operations; using professional judgment and comprehensive knowledge of Association programs, priorities, initiatives and core values to deal with high-level contacts involving issues that may be sensitive and/or of a national focus; coordinating programs and issues; and researching, synthesizing, compiling, analyzing, and reporting information, both financial and program-focused. The incumbent develops and maintains databases; produces graphics and presentation materials; develops spreadsheets, survey tools, tables, reports, and correspondence; proofreads and edits correspondence; handles logistics for numerous virtual and in-person meetings, conferences, and travel; takes notes at meetings; prepares and processes vouchers; researches historical information from governance-related documents; analyzes and resolves problems; demonstrates excellent reasoning and judgment in making decisions; . To carry out responsibilities, the employee uses a personal computer, associated software, and requires some travel.
_ IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), THE FOLLOWING IS PROVIDED: THE POSITION INVOLVES SKILL IN USING A PERSONAL COMPUTER; ORAL AND WRITTEN COMMUNICATION SKILLS; SKILLS IN PROOFREADING AND EDITING; USE OF CLEAR AND ARTICULATE SPEECH; INTERPERSONAL RELATIONS SKILLS; REASONING AND PROBLEM SOLVING SKILLS; ABILITY TO WORK IN A FAST-PACED ENVIRONMENT; ABILITY TO SIT FOR LONG PERIODS, STOOP, BEND, REACH AND CARRY LIGHT MATERIALS (UP TO 10 LBS.); AND ABILITY TO TRAVEL BY VARIOUS METHODS OF TRANSPORTATION, E.G., AIRPLANE, CAR._
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Required Skills
SELECTION CRITERIA: TIER 1 (ESSENTIAL): Demonstrated ability to identify and anticipate stakeholder needs, including but not limited to preparing background materials for meetings, conducting “advance” work to make meetings, decision-making, and approval processes efficient in the Office of the Executive Director, and anticipating other planning needs. Experience exercising discretion, protecting confidentiality, and using sound professional judgment necessary to support the Office of the Executive Director. Demonstrated knowledge of Association programs, priorities, and initiatives. Demonstrated mathematical ability and proficiency in handling financial administration. Proven advanced skills in use of MS Word, Excel, and PowerPoint. Demonstrated proficiency in Outlook calendaring and creating and scheduling appointments and events, arranging meetings, and viewing group schedules, etc. Proven skills in oral and written communication, including drafting, proofreading and editing documents. Proven ability to research, analyze and report information. Demonstrated proficiency in the layout and design of meeting/presentation and other informational materials. Proven experience in coordinating meetings and schedules, supporting virtual and in-person meetings/conferences, and coordinating complex travel logistics. Demonstrated ability to handle confidential and sensitive information with discretion. Successful references. TIER 2 (SIGNIFICANT): Positive work style and demonstrated ability to work collaboratively with others across departments. Demonstrated ability to work independently to prioritize and organize work, anticipate follow up and make informed decisions and recommendations. Effective analytical and interpersonal, skills and ability to work collaboratively within a team environment. Demonstrated flexibility in handling multiple/complex projects simultaneously under stringent timeframes and changing priorities/conditions. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Experience using the PeopleSoft Financial Management System or similar financial software. TIER 3 (DESIRABLE): General knowledge of NEA governance and its various committees. Understanding of the NEA Strategic Plan and the Association’s budget process. Experience working in a non-profit unionized association or labor union.
METHOD FOR RÉSUMÉ SUBMISSION: APPLY ONLINE AT WWW.NEA.ORG/JOBS
NEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES AND PERSONS WITH DISABILITIES TO APPLY.
Required Experience
MINIMUM EDUCATION REQUIREMENT: Bachelor degree or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired. MINIMUM QUALIFICATIONS: Five years of progressively responsible experience performing a full-range of high level administrative support to executive staff requiring critical thinking and problem-solving skills. Four years of experience using a wide range of technology, including using a personal computer for word processing; developing spreadsheets/databases and presentation materials; using electronic communications, and online research; writing, composing, editing and proofreading documents; responding to information requests; compiling, analyzing, and reporting information; coordinating meeting/conference logistics and travel arrangements; and preparing and processing vouchers. OTHER REQUIREMENTS: Must be able to work extended hours on evenings and weekends. Work samples (e.g., presentation and other materials prepared) will be required at time of interview. Some travel required (10-15 overnights per year).
SELECTION CRITERIA: TIER 1 (ESSENTIAL): Demonstrated ability to identify and anticipate stakeholder needs, including but not limited to preparing background materials for meetings, conducting “advance” work to make meetings, decision-making, and approval processes efficient in the Office of the Executive Director, and anticipating other planning needs. Experience exercising discretion, protecting confidentiality, and using sound professional judgment necessary to support the Office of the Executive Director. Demonstrated knowledge of Association programs, priorities, and initiatives. Demonstrated mathematical ability and proficiency in handling financial administration. Proven advanced skills in use of MS Word, Excel, and PowerPoint. Demonstrated proficiency in Outlook calendaring and creating and scheduling appointments and events, arranging meetings, and viewing group schedules, etc. Proven skills in oral and written communication, including drafting, proofreading and editing documents. Proven ability to research, analyze and report information. Demonstrated proficiency in the layout and design of meeting/presentation and other informational materials. Proven experience in coordinating meetings and schedules, supporting virtual and in-person meetings/conferences, and coordinating complex travel logistics. Demonstrated ability to handle confidential and sensitive information with discretion. Successful references. TIER 2 (SIGNIFICANT): Positive work style and demonstrated ability to work collaboratively with others across departments. Demonstrated ability to work independently to prioritize and organize work, anticipate follow up and make informed decisions and recommendations. Effective analytical and interpersonal, skills and ability to work collaboratively within a team environment. Demonstrated flexibility in handling multiple/complex projects simultaneously under stringent timeframes and changing priorities/conditions. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Experience using the PeopleSoft Financial Management System or similar financial software. TIER 3 (DESIRABLE): General knowledge of NEA governance and its various committees. Understanding of the NEA Strategic Plan and the Association’s budget process. Experience working in a non-profit unionized association or labor union.
METHOD FOR RÉSUMÉ SUBMISSION: APPLY ONLINE AT WWW.NEA.ORG/JOBS
NEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES AND PERSONS WITH DISABILITIES TO APPLY.