Human Resources Specialist (Payroll/HRIS/Benefits)

Working under the VP of Human Resources, the Human Resources Specialist is responsible for administering and the day to day operational activities involved with the company payroll, the efficient usage of the Human Resources Information System, and the company benefits program.

The HR Specialist will assist and support the Vice President of Human Resources in relation to the evaluation, development, and monitoring of the payroll processes, pay equity, health benefits and 401(k) program, as well as the execution of the activities involved to maintain compliance for these programs and ensuring the HR Information System, is working as it should and employee records are being maintained following state and federal guidelines.

QUALIFICATIONS

The ideal candidate will have a college degree in Business or Human Resources Management and two or more years working in Human Resources and responsible for the HRIS/Payroll and benefits.  At a minimum, the candidate will have a college degree and four years of combined experience working as a Human Resources Specialist or Generalist with duties aligned with handling payroll, maintaining an HRM system, and benefits.  Six or more years in a supervisory capacity, handling HR/Payroll and administering an HRIS is also acceptable.

This position requires candidates to have professional verbal, written, and interpersonal communication skills, as well as advanced problem, solving, and decision-making skills.  The ability to understand and interpret company HR policy and benefits (ERISA and PPACA) regulations related to HR benefits policies and procedures is also required.  Strong computer skills required as well, including proficiency in Adobe Acrobat, Microsoft Access, Excel, Outlook, PowerPoint, and Word.  The position requires the ability to travel by car or by plane to communities on an occasional basis and requires overnight travel up to three days.  Certification in the HR field, such as a PHR or SHRM – CP, or APA - CPP designation is preferred.

PHYSICAL DEMANDS

This position requires moderate physical exertion regularly. Regularly required to use hands to finger, handle, or feel. Frequently required to stand, walk, reach with hands and arms, sit, stoop, kneel, crouch, or crawl. Position requires individuals working in this role to be able to communicate through talking, hearing, and seeing. They are occasionally required to lift and move up to 25 pounds. Specific vision abilities include close, peripheral, depth perception, and ability to focus.

WORKING CONDITIONS

General office environment with some exposure to multi-family, assisted, and independent living communities.  Some Travel required.

ESSENTIAL FUNCTIONS

• Responsible for processing payroll for field and Corporate Office, interacting with payroll vendor to ensure smooth bi-weekly and semi-monthly payroll runs.
• Interact with and oversee the administration of the HRIS system to include interfacing with system provider and communicating any system/vendor problems, evaluating current processes and system functionality, serving as a subject matter expert tasked with making recommendations for improvements and/or efficiencies as well as making suggestions for new products or services to the VPHR.
• Administer the HRIS to include setting up new accounts, disabling accounts, identifying issues, and communicating issues to company representatives.
• Acting as the primary responsible party for running weekly and monthly compensation reports, creating ad hoc, and new custom reports as needed.
• Responsible for compliance reporting and sending of notices, including 401(k) Annual Fee Disclosure, EEO-1, W-2, 1094 & and other compliance items.
• Participate in and develop information and create various reports for items such as WC Audits, 401(k) audits, turnover, and other matters requiring detailed information relating to workforce metrics and benefit programs.
• Monitor HRIS usage to ensure its proper utilization by field personnel and provide training to new field employees and managers as needed or as a part of a regular orientation process.
• Serve as a resource to employees and leadership for company HR policy as they relate to benefits and payroll and communicating proper compliance with given policies and procedures.
• Promote the company’s culture, vision, mission, and core values during all communication (in person, email, phone) at every level and with all employees. 
• Serve as a contact with Benefit Broker Account Representative to ensure they are meeting service level expectations as per agreement and assisting our employees with concerns or problems.
• Assist in the development and implementation of training materials, benefits enrollment materials, forms, policies, procedures, and programs about the Company Benefits Program and 401(k) program.
• Ensure benefit bill reconciliation, and bill payment is completed timely and ensure that the VPHR and broker are notified in the event there is a problem to ensure coverage does not lapse.
• Maintain compliance with the Company Benefits Program to include ERISA,  PPACA, and other laws that govern the benefits programs.
• Maintain monthly reports and monitor Benefit Usage across the company and communicate to operational executives of expense differential monthly.
• Provide feedback to Vice President of Human Resources as to the effectiveness of existing benefits and other position related materials and programs and make recommendations to encourage continuous improvement within department, communities, and company.
• Provide in-house employee training including, but not limited to, new employee orientation for Business Office Managers, Executive Directors, and other Home Office Employees, as well as topic-specific training on areas under your responsibility.
• Participate as a member of the transition team for all new acquisitions by preparing up to date benefits, PTO information, and other on boarding information to affect a seamless acquisition process for any new employees.
• Evaluate Unemployment Compensation rates annually to determine the benefit of buying down the rate.
• Create communication to the field via email, email blast, memo, and other formats to effectively communicate issues, products, or services to ensure our employees fully utilize the benefits offered by the company.        
• Maintain well-organized filing systems, assuring access, and retrieval of information in a timely and effective manner.
• Perform all other projects or duties as assigned.