Job Description

FREDRICK’S HALLMARK is a chain of 8 retail stores specializing in providing our customers with excellent service and a variety of high-quality gifts for any occasion. As a family owned and operated business of 45 years, we value work/life balance, and providing a fun, festive, and friendly environment to work.

JOB RESPONSIBILITIES:

THIS POSITION ENCOMPASSES ALL ASPECTS OF ACCOUNTING. HANDLE ALL DAILY RESPONSIBILITIES INCLUDING MAIL, PAYROLL, BILL PAYMENTS, CASH, AND END OF MONTH / END OF YEAR ENTRIES AND REPORTS.

• Maintain records of financial transactions by maintaining and balancing accounts; posting transactions; ensure legal requirements compliance
• Manage chart of accounts following established policies and procedures
• Maintain historical records by filing documents
• Comply with federal, state, and local legal requirements
• Prepare financial reports by collecting, analyzing, and summarizing info and trends
• Assist store managers and administrative team with information as needed
• Oversee Accounts Payable Clerk; assist with accounts payable by entering invoices, making payments, recording payment
• Manage all aspects of payroll, including processing, taxes, employee entry, etc.
• Pay monthly sales taxes, submission of annual tax return info to our accountant
• Report cash flow to administrative team on weekly basis, including projections
• Create journal entries including Month End and Year End
• Organization and clear separation of data for 8 locations is required
• Opening mail, Data entry
• Assign invoices to correct general ledger accounts
• Compute and record numerical data
• Perform other duties as assigned

THE POSITION WILL CALL FOR APPROXIMATELY 32-40 HOURS PER WEEK, WITH SLIGHTLY MORE OR SLIGHTLY LESS HOURS WORKED DEPENDING ON THE TIME OF YEAR. Planned work hours are 9am to 5pm.

DESIRED CANDIDATE EXPERIENCE & QUALIFICATIONS:

• Confidentiality is essential
• Accuracy & Attention to detail
• Thoroughness and follow-thru
• Comfortable with Microsoft Office - Excel in particular
• Ability to quickly and accurately calculate
• Education and Experience in bookkeeping, accounting, finance, or other related fields
• Experience in Quickbooks is preferred
• Fundamental knowledge of a chart of accounts and GAAP
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented
• Strong written and verbal communication skills in English
• Analyzing Information
• Dealing with Complexity
• Reporting Research Results
• Data Entry Skills
• 5 years of previous bookkeeping experience required
• Experience in working with multiple locations under one legal umbrella preferred

OUR CURRENT ACCOUNTANT BOOKKEEPER IS RETIRING, AND WILLING TO STAY ON BOARD TO TRAIN A NEW CANDIDATE.

Salary is negotiable based on experience and responsibilities.