Friends of the Children Klamath Basin is seeking a passionate committed part-time Administrative Program Coordinator  (6-month temporary position) to use their expertise, vision, and skills as we grow our chapter to walk alongside youth in the Klamath Basin.  Our model is impacting generational change by empowering youth who are facing the greatest obstacles through relationships with a professional mentors – 12+ years, no matter what. As our temporary part-time Administrative Program Coordinator, you will support our leadership team with administrative duties, provide programming support for our youth and their families, and perform other duties associated with finance, information technology, and other enabling functions to ensure operations are running optimally.      

The ideal candidate will have a smart head for business, an innovative spirit, and a soft heart for kids. They will be equally skilled at implementing effective processes and intentionally developing collaborative relationships over time with trust, empathy, and healthy communication. The right candidate will be fiercely committed to equity and will ensure that every aspect of the organization’s mission is executed with full engagement of communities impacted by our work. This candidate will interact and support caregivers who may have experienced trauma themselves, and will engage with caregivers in a way that empowers them to reach their individual goals for their families, supporting them as they build parental protective capacities that improve their family’s stability.

Are you this amazing professional? Here’s what we have to offer you:

• A committed leadership team who will partner with you to professionally support our youth, their families, and our organization.
• Access to a strong, cohesive National team committed to innovation and high standards.
• A team of talented team members who are passionate about working together to positively impact the lives of youth in our program and maintain/grow an extraordinary organization.
• Respect for work-life balance. You’ll work hard, and we expect you to recharge your batteries.
• Most of all, you get to lead an exceptional organization that helps children facing incredible odds change their life story every day.

At Friends of the Children Klamath Basin we think globally and act locally. We are an established chapter within a growing, established national network. You’ll receive expert support from our local as well as our National team, which is located in Portland, OR. You’ll also work with a talented team of leaders from the other sites, who collaborate to support the award-winning National scaling plan.  Please note that this position could develop into a permanent part-time position after six months dependent on the needs of the organization. Are you ready to use your skills to make an impact in the Klamath Basin community? Are you currently looking for part-time work? See the position details below. 

THE FOLLOWING STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK TO BE PERFORMED BY INDIVIDUALS ASSIGNED TO THIS POSITION.  THEY ARE NOT INTENDED AS A COMPREHENSIVE LIST OF ALL RESPONSIBILITIES, DUTIES, AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

BASIC FUNCTION / POSITION OBJECTIVE:  

The temporary art-time Administrative Program Coordinator supports the day-to-day functions of our organization.  This position can be the first point of contact for people who call or visit, and is responsible for assisting the Executive Director and leadership team. You will support the organization through a variety of administrative functions during regular business hours for approximately 20 HOURS per week and excel at working as part of a small team, while effectively managing multiple administrative projects and tasks, and keeping them on track.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

ONGOING ORGANIZATIONAL SUPPORT:

• Serving as the first point of contact for people visiting or calling the organization, and directing them to the appropriate person for assistance.
• Taking notes during meetings to track action items.
• Coordinating IT support with IT provider. 
• Distributing mail and ordering office supplies.
• Developing and maintaining office procedures.
• Active participation in staff meetings and events, as required.
• Other projects as assigned.

SUPPORTING THE EXECUTIVE DIRECTOR ON PROJECTS LIKE (BUT NOT LIMITED TO):

• Preparing deposit worksheets, employee expense reports, and accounts payable for approvals and further bookkeeper processing.
• Family event logistics, including scheduling, coordinating with hosts/caterer, preparation of materials, surveys, registrations, and other projects.
• Setting up and maintaining electronic files for organizational records and inventory of key documents.
• Planning employee appreciation events.
• Assisting with maintaining official contracts.
• Assisting with Human Resource functions like posting jobs, ensuring employee paperwork is completed and properly filed, assisting with employee onboarding, researching employee benefits at Executive Director direction, assisting with employee enrollments and renewals and promoting an accepting and transparent workplace.

SUPPORTING THE DEVELOPMENT TEAM WITH PROJECTS LIKE (BUT NOT LIMITED TO):

• Donation processing and updating donor records.
• Preparing mailings to donors.
• Duties associated with communicating with our Ambassadors.
• Special event registration and logistics.
• Attendance and support at special events.

SUPPORTING THE PROGRAM TEAM WITH PROJECTS LIKE (BUT NOT LIMITED TO):

• Family event logistics, including scheduling, coordinating with hosts/caterer, preparation of materials, surveys, registrations, and other projects.
• Author and distribute family newsletter (always through a Diversity, Equity and Inclusion lens that uses positive asset framing).
• Assist Program Director in providing resource referral, parent-skill-building and crisis intervention supports as needed, with a “whole family” approach promoting well-being while assisting families in building positive social networks.
• As you coordinate family events and activities, develop trusting, supportive relationships with families and caregivers of our program youth.
• Food and program supply purchases.
• Assistance with surveys and data collection.
• Assistance with Friends reimbursement process.
• Work with Program team to solicit and obtain caregiver feedback on quarterly basis. Document and maintain all feedback to include in quarterly reports.
• Communicate regularly and effectively with Program Director about key aspects of the program, including status of families, recommendations for improvement of the program.

MAINTAINING FACILITIES:

• Researching contractors as needed.
• Providing the Executive Director with final options for projects.
• Communication with vendors and contractors.
• Coordinating and assisting Executive Director with facility issues.

REQUIRED EXPERIENCE, SKILLS, EDUCATION, AND KNOWLEDGE:

• A minimum two years of administrative experience in a small office.
• Proficiency in Microsoft Word, Excel, and Outlook; familiarity with databases and office functions.
• Exceptional customer service and interpersonal communication skills, and experience working with diverse constituencies.
• Excellent written communication skills and attention to detail and accuracy.
• Highly organized and dependable; ability to work independently and maintain composure under pressure.
• Ability to prioritize work and adapt to shifting demands and work situations (from multiple members of Leadership Team), meet deadlines; maintain regular communication with supervisor regarding work plans, and proactively seek guidance regarding priorities and timelines.
• Ability to maintain confidentiality, use good judgment, and follow procedures.
• Ability to travel locally and adapt schedule to meet the organization’s needs (i.e., some evenings and an occasional weekend), including some annual events that may occur on Saturdays or evenings).

PREFERRED EXPERIENCE, SKILLS, EDUCATION, AND KNOWLEDGE:

• Familiarity with nonprofit organizations.
• Basic knowledge of fundraising and events.
• Database experience, donor databases preferred.
• Experience working with children and families.
• Experience working in a fast-paced business.

PAY:

• $15.45/hr.

Please note all Friends Klamath Basin employees are mandated reporters and legally required to ensure a report is made when abuse is observed or suspected.

Friends of the Children is an Equal Opportunity Employer, committed to addressing discriminatory practices, and to working toward racial equity. The equal employment opportunity policy of Friends of the Children provides fair and equal opportunities for all employees and job applicants regardless of race, color, religious creed, national origin, ancestry, age, sex, gender, pregnancy, sexual orientation, marital status, familial status, disability, or genetic information, in compliance with applicable federal, state and local law. Friends of the Children hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

Friends of the Children is growing rapidly as communities across the country are experiencing the power of how “One” changes a child's story: One Friend. One Child. 12 + years. No matter what. #ThePowerOfOne. To learn more about Friends of the Children go to:  https://friendsklamath.org.

To learn more about Friends of the Children go to:  http://www.friendsklamath.org/