Front Desk Coordinator – Med & Wellness Spa
Location: Tulsa, OK
Full-Time Mon-Fri 930-530
Are you the kind of person who greets everyone with a smile, thrives in a fast-paced environment, and loves making people feel welcome and cared for? Our growing med and wellness spa is looking for a Front Desk Coordinator who brings positive energy, professionalism, and exceptional customer service to our team every day.
Greet clients with warmth and enthusiasm, creating a welcoming environment
Manage check-in and check-out procedures efficiently
Answer phones, schedule appointments, and manage booking software
Educate patients on services, skincare products, and memberships
Process payments and maintain accurate records
Support providers and management in ensuring smooth daily operations
Be the heartbeat of the front office — calm, capable, and always upbeat
Friendly, outgoing, and loves connecting with people
Highly organized with strong multitasking skills
A great communicator — in person, on the phone, and via email
Able to stay calm under pressure and handle a busy schedule
Tech-savvy and comfortable with scheduling software and EMR systems
Passionate about wellness, aesthetics, and helping others feel their best
Previous spa, wellness, or medical office experience is a plus!
Positive, supportive team culture
Beautiful and professional spa environment
Opportunities for growth and training
Discounts on treatments and products
You'll be part of something meaningful — helping others feel confident and cared for