Front Office Assistant - PART- TIME Job title: Front Office Assistant

We are a dynamic wellness clinic located in Eden Prairie, offering chiropractic, nutrition counseling, and physical therapy services. We are seeking a part-time Front Office Assistant with exceptional people skills to join our growing team. This is a fast-paced, client-facing role that requires excellent multitasking abilities, attention to detail, and a warm, welcoming presence. As the first point of contact for all clients, you will be the face of the clinic—greeting patients, managing appointments, handling inquiries, and ensuring smooth front-desk operations.

The ideal candidate thrives in a busy environment, enjoys helping people, and can seamlessly juggle multiple responsibilities while maintaining a high level of professionalism and care.

Hours:

Monday, Wednesday, Thursday, and Friday from 7:30 AM - 12:30 PM.

Note: Availability for 2 Saturdays per month from 8:00 am - 12:30 pm is required.

Key Responsibilities: Front Desk Duties:

Warmly greet and check in patients.

Follow and manage the daily task list.

Provide excellent interpersonal, communication, and organizational support.

Handle customer phone inquiries efficiently.

Process payments for various services.

Follow up with clients and patients regarding future appointments.

Maintain detailed and accurate patient records.

Verify patient eligibility and benefits with insurance providers.

Assist with health insurance eligibility and benefits verification.

Welcome and assist clients professionally and courteously.

Address basic inquiries about clinic services.

Perform administrative tasks such as copying, scanning, and filing documents.

Schedule multiple same-day chiropractic appointments.

Maintain a tidy and professional reception area.

Support other clinic duties as needed.

Red Light Therapy & Client Support:

Set up clients for red light therapy sessions

Apply therapy pads, set treatment timers, and ensure client comfort

Clean and reset treatment rooms between sessions

Schedule follow-up appointments post-session

Ensure a smooth and relaxing client experience

Ideal Candidate:

Friendly, professional, and dependable

Excellent interpersonal and communication skills

Comfortable with multitasking and learning new systems

Previous customer service or front desk experience is a plus

Ability to work independently and follow established routines

Join our dedicated team and contribute to a positive and welcoming environment for our clients.

Please note: Benefits are not offered at this time.