Job Description
Job Description
Principle Duties and Responsibilities:
Responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner:
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/ expense reports; recording entries.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding mernos; issuing stop-payments or purchase order amendments.
- Handles all vendor correspondence via phone or email.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Pays associates by receiving and verifying expense reports; preparing checks.
- Maintain accounting ledgers by verifying and posting account transactions.
- Code invoices accordingly.
- Prepare and process weekly payments (checks, wires, ACH and credit card).
- Investigate and resolve problems associated with processing of invoices and purchase orders
- Report sales taxes by calculating requirements on paid invoices.
- File and maintain all accounting documents and records.
- Review and audit expense reports.
- Enter payables and maintain an up-to-date system.
- Open new vendor accounts.
- Disburse petty cash by recording entry; verifying documentation.
- Update job knowledge by participating in educational opportunities.
- Perform other related duties and projects as directed by supervisor.
- Bank Reconciliation.
Qualifications:
College degree in Accounting/Finance.
Quickbooks experience.
Enter payables and maintain an up-to-date system.
Knowledge of federal & state tax regulations.
Attention to detail, thoroughness, organization.
Analyzing information.
Proficient with MS Word and Excel computer software and a ten-key calculator.
Generating a Profit and Loss document and Balance Sheet