Benefits:

Fun Small Company Vibe

Retirement Opportunities

Employee Healthcare Available

Overview:

We are a local Pompano Beach, Florida construction firm seeking a full time in-office experienced and highly organized, detail-driven Full-Charge Bookkeeper/Accountant. This person will handle all aspects of day-to-day accounting operations while also serving as a trusted Executive Assistant to the President. This role manages all core accounting construction functions - especially construction-specific workflows like project budgets, job costing, subcontractor progress payments, retainage, permit tracking, and AP.

This is a hands-on position for someone who can work independently, protect confidentiality, communicate professionally with vendors/subs/municipal offices, and keep projects financially organized from start to finish.

Key Responsibilities (Accounting / Construction Finance):

· Manage full-cycle bookkeeping: AP/AR, bank and credit card reconciliations, journal entries, month-end close

· Process and track subcontractor progress payments including applications for payment, verifying completion, tracking retainage, and coordinating approvals

· Maintain job costing and allocate costs correctly to each project (labor/material/subs/permits/other)

· Create and maintain project budgets and budget-to-actual reporting for each job

· Handle vendor management: W-9 collection, maintain vendor insurance requirements, setup, invoice coding/approvals, payment scheduling

· Payroll coordination including job cost allocation as applicable

· Form 1099 preparation for subcontractors

· Manage financial documentation for audits, insurance requests, lien releases, and internal reporting

· Improve and document processes to keep accounting accurate, timely, and organized

Permits / Project Admin Responsibilities:

· Prepare and coordinate permit applications and related municipal submissions (working with project managers/municipalities)

· Track permit statuses, inspections, and compliance-related paperwork

· Maintain organized project files (digital and physical) including contracts, change orders, invoices, and permit documentation

Office & Executive Assistant Responsibilities:

· Executive assistance to the President: scheduling, email/calendar management, drafting correspondence, follow-ups, and task tracking

· Coordinate vendor/subcontractor communications as needed (professional phone/email etiquette required)

· Maintain office systems: filing, records management, document templates, and general administrative support

· Support internal coordination between field and office to ensure paperwork and payments align with project progress

Required Qualifications:

· 3+ years experience as a full-charge bookkeeper/accountant in construction

· Demonstrated experience handling progress payments, AP workflow, and project/job costing

· Strong proficiency with construction accounting software and spreadsheets

· High attention to detail, ability to prioritize deadlines

· Strong written and verbal communication; professional and discreet

· Reliable, organized, and able to work well with customers, vendors, and other team members

Preferred Qualifications:

· Construction accounting experience with job costing and retainage

· Familiarity with permits/municipal processes

· Experience supporting executives or working as an office manager/EA

· Experience working with outside CPA, payroll provider, or job cost systems

Application Instructions (Important)

To be considered, please submit:

1. Resume with detailed prior experience relevant to construction accounting, job costing, progress payments, and AP/AR

2. Salary requirements (annual salary range or hourly rate expectation)

3. A brief note answering: what accounting software you’ve used and your level of proficiency, your experience with construction job costing/progress payments, and your availability to work in-office

Applications missing salary requirements may not be reviewed.