PROGRAM DESCRIPTION: This position is responsible for all inventory activities including; inspecting, maintaining, managing, and overseeing inventory. The Inventory Control Specialist will work directly with Purchasing and Accounting Departments to successfully control the intake and holding of inventory.
ESSENTIAL JOB FUNCTIONS:
Essential job functions represent the fundamental job duties and accountabilities of the employment position that the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Purchasing Manager or his/her designee may assign other duties limited to those consistent with the applicable scope of the appropriate professional job function.
INVENTORY CONTROL –80%
• Ensures proper inventory control and maintenance
• Ability to monitor daily production activities (actual vs. planned) and coordinates with production and project management to ensure material availability
• Ability to provide to purchasing order information based on system generated analysis (slow moving, obsolete re-order points, etc.)
• Creates and controls a system for storage and flow of equipment and supplies
• Perform monthly / weekly cycle counts
• Assures warehouse and surrounding areas are always neat and orderly
• Maintains required reports and records on all warehouse activity including (BOL’S, receiving records, transfers, cycle counts, re-order points) purchasing program
• Ability to verify job requirements with proper personnel prior to procuring needed materials.
PROPER IMPORTING OF PRODUCTS AND SHIPPING LOGISTICS – 15%
• Ability to organize and verify goods received against purchase orders and invoices
• Coordinate the efforts of the cycle counts in an effort to identify and correct discrepancies on items.
• Ability to effectively implement a process improvement to optimize overall location and item level accuracy. Ability to confirm requisitions for pickup in warehouse and troubleshoot all special-order problems from time of receipt.
• Ability to properly maintain requisitions and receipts for auditing purposes
• Checks materials and equipment into inventor
GENERAL PURCHASING / RECEIVING PROCEDURES – 5%
• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items and recommending alternatives
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders as needed
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
• Ability to keep an organized workplace.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
EDUCATION AND/OR EXPERIENCE:
Education: High School Diploma or GED required; 2 years of college preferred
Min of 1-2 years:
Purchasing and inventory maintenance, preferably in construction projects or a manufacturing environment
Intermediate Knowledge in production scheduling and materials planning
Intermediate Knowledge in Microsoft Office packages, particularly Excel
Intermediate Knowledge and understanding of working with ERP systems, preferably Microsoft Dynamics Great Plains
Intermediate Organization and planning
Intermediate Quantitative and analytical thought process
Intermediate Knowledge in international shipping regulations
Advanced Knowledge of how to operate a forklift
Advanced Skill in planning, purchasing, receiving, and logistics
Advanced Skill in basic computer functions such as word processors, spreadsheets, and internet usage
Marginal Job Functions:
Marginal job functions identify accountabilities that are performed but are not essential as defined above. Marginal job functions may be reassigned and must not prohibit the employment of a person with disabilities.
Ability to add, subtract, multiply and divide in all units of measure in both imperial and metric systems, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and design and interpret charts and graphs to communicate business issues. Ability to work with mathematical concepts such as probability and statistical inferences to engineering and business issues.
Ability to read and comprehend instructions, correspondence, memos, and work-place policies. Ability to analyze, interpret general business periodicals, procedures and governmental regulations. Ability to analyze and interpret technical research journals. Ability to write professional correspondences. Ability to present information in small group and large group situations to customer, strategic business partners, the general public, and other employees. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community. Ability to effectively present information to administrators, top management, public groups, community, and Board of Directors.
Ability to carry out detailed written and/or verbal instructions. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Customer focus and action oriented. Approachable and team oriented. Reliable performance under little structure. Flexibility and coping with change. Multitasking. Ability to maintain composure in a stressful environment. Freedom to work from supervision.
• Ability to make decisions and recommendations
• Ability to demonstrate professionalism with personnel and management
• Collaborative team player
• Ability to gather, organize and analyze information skillfully
• Strong ability to influence and negotiate
• Ability to manage multiple projects concurrently
• Must be able to communicate effectively through oral and written communication