Job Description

RESPONSIBILITIES SUMMARY

Primary responsibility for this position is to collect, compile and post employee time and payroll data, compute payroll wages, commissions, deductions, and payroll taxes, to include preparing pay checks and issuing W-2’s. Administering employee benefits and assisting with corporate insurance reconciliations and audits. Organizing, recording, processing, and managing financial information and administrative documentations for all company financial business.

REPORTS TO:

• President of GMCA, Inc., Chief Financial Officer, Controller

JOB SUMMARY:

The Assistant Controller/Full Charge Bookkeeper is the accounting –department management and administrative staff liaison and the assistant to the Company Controller.

GENERAL SUMMARY OF DUTIES:

The Assistant Controller/Full Charge Bookkeeper is responsible for all Payroll Processing, financial filings, reconciliations, submittal of various state tax returns, periodic payroll audits. Various filings and maintenance of required client and company statistics, benefit administration, keeper of records, company policy updates, certified payroll processing Managing all information while working with other departments to ensure customer satisfaction.

Duties throughout the day are varied and it is extremely important to be highly accurate with the ability to multi-task efficiently. Much of the time this position assists with the making of decisions with senior management and, when required, assists with the administration and enforcement of company financial, compensation, benefit, insurance and GMCA employee handbook policies.

TRAVEL:

• At this time travel is not required for this position.

RESPONSIBILITIES:

• Become proficient with Timberline accounting system; to include, but not limited to maneuvering through the system, obtaining necessary information and reports; in order to enter and compute wages and deductions.
• Prepare and process Payroll and payroll taxes for all Personnel and all applicable states. • Complete, verify and process forms and documentation for administration of benefits such as pension plans (401K, health, etc.) to include disability, worker’s compensation, general liability and unemployment insurance.
• Keep informed of changes and be proficient with NYS Labor Laws for Public Construction Work (i.e. Prevailing Wage Laws)
• Compute GMCA labor burden for field employees and provide same to estimating department to be utilized for bidding future work.
• Keep informed of changes and be proficient with all tax laws relating to the construction industry, to include, but not limited to, capital improvement classifications/reporting regulations, repair work, tax exempt projects, etc.
• Be conscious of subcontractor corporate status and the impact to GMCA if they are a sole proprietor(Corporation, LLC etc.) Notify and transmit this information to Controller and department managers
• When required. post relevant work hours to client files to bill clients properly. • Verify and track (utilizing company software and written time sheets) employee work hours. Accumulate, review, and verify time sheets and daily logs for clarification and accuracy.
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
• Verify certified payrolls are correct from sub-contractors and obtain documents of authorization.
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreements provisions.
• Record employee information such as exemptions, transfers, and resignations to maintain and update payroll records.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Process and issue employee paychecks and statements of earnings and deductions.
• Prepare and balance period-end reports and reconcile payroll to general ledger.
• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
• Verify Timberline’s auto calculations and postings for every payroll processed.
• Verifications and payment of weekly payroll taxes, 401K, and legal mandates, garnishments, claims and/or judgements.
• Verify and prepare State and Federal tax return as mandated.
• 401K Administration and discrimination testing verification.
• Flex Plan Administration, processing and verification
• Cobra Administration – notification and tracking / detail schedule
• Gather, review and maintain adherence to Prevailing wage law.
• For each project requested.
  • Verify thru accurate daily log journals and time sheets.
• 1099, W-2 and W-3 calculation and processing at year end.
• Prepare vacation and benefit schedules.
• Properly log and track petty cash as it relates to payroll.
• General Ledger
  • On a monthly basis, at the end of each month. Reconciliation schedules will be given to the controller for the following.
• Payroll accounts.
• All corporate insurances – Workers Compensation into general ledger ▪ Employee insurance – 401K reconciliation
• Employee – miscellaneous loans outstanding.
• Petty Cash to employees
• Employment Equipment Schedule
• Be very familiar with company benefits and keep management informed of updates and changes. Maintain a current employee handbook at all times.
• Problem resolution.
• Work collaboratively with other departments.
• Assist as needed for project/task completion & overall growth of company.
• Prepare and Maintain Personnel Files (paper and electronic), Payroll Processing, Filing and Reconciliations and timely filing of affiliated tax returns in a multi state environment; Periodic Payroll and Insurance Audits General Ledger Entries and Month End Close
• Final Processing, recording and filing of all Accounts payables.
• Perform any reasonable task that will assist the company when requested by GMCA upper management

MINIMUM JOB QUALIFICATIONS:

• Solid employment history
• Able to demonstrate strong, successful experience and competency in accounting and as a Full Charge Bookkeeper
• Microsoft Office Suite experience: Outlook, Excel, Word, & PowerPoint (Advanced experience with spreadsheets & reports)
• Timberline accounting software experience (strongly recommended) • Deadline & detail oriented.
• Excellent verbal & written communication skills.
• Strong experience in creating and maintaining Microsoft Excel Spreadsheets, Microsoft Word and Outlook, Adobe Acrobat Required
• Discretion and Confidentiality a Must
• Good Organizational Skills and Attention to Detail
• Ability to adapt to different software.
• Procore construction software experience would be helpful in this position.
• Docusign software experience would be helpful in this position
• Good Verbal and Written Communication Skills
• Ability to Follow Instructions
• Final Processing and filing in appropriate area of all Accounts payables.

SUPERVISORY

• There are no supervisory responsibilities for this position

MENTAL AND VISUAL REQUIREMENTS:

• Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

• Uses personal computer approximately 6-7 hours per day.
• Uses telephone and email to communicate with consultants, contractors, and coworkers, approximately 6-7 hours per day.
• Sits approximately 6-7 hours per day.
• Ability to site for extended periods of time, walk, talk, hear, use hands to finger, grasp, handle, or feel, stoop, kneel, crouch or bend; and perform repetitive motions.
• Ability to exert up to 10 lbs. of force occasionally and/or negligible amount of fore frequently to lift, carry, push, pull or otherwise move objects.

EQUIPMENT USED:

• Ability to operate various office equipment including computer, printer, telephone, fax machine, copier, and collating equipment.

ENVIRONMENTAL CONDITIONS:

• Work is performed in an office setting where there is no substantial exposure to adverse environmental conditions.

Company Description

Established Commercial Construction Company serving clients in the Northeastern, Midwestern and Mid-Atlantic United States. Located in Central New York for 33 years. Our company mission is to serve our clients with excellence. Building High Quality, Environmentally responsible, Socially conscientious projects on Budget and on Time.