Project Coordinator
SUMMARY OF POSITION: The Project Coordinator provides administrative and process support to project managers, engineers and team members in assigned department(s) as needed.
KEY ESSENTIAL FUNCTIONS:
Professionally represent GH Phipps and effectively support Company strategic initiatives
Establish and foster positive long-term relationships with business partners
Effectively multi-task and consistently meet deadlines in fast-paced work environment
Assist with job start-up and project file set-up in accordance with GH Phipps processes and procedures
Effectively utilize CMiC subcontractor log to document, review and monitor execution of subcontracts, material suppliers and project-specific requirements
Ensure project insurance, bonds, compliance holds and other requirements for GH Phipps, subcontractors and major material suppliers are in place and current
Assist with timely processing of pay applications by monitoring compliance holds, subcontractor/supplier information forms, second tier lien waivers and related documentation
Distribute project schedules and acknowledgement letter to subcontractors as required
Issue, complete and execute subcontractor finalization letters, material valuation forms and consent of sureties by date of substantial completion
Submit O&M manuals by date of substantial completion
Compile and distribute meeting minutes in timely manner
Ensure compliance with site certified payroll, SBE, MBE and WBE reporting requirements
Assist with timely closeout in compliance with documentation, contractual and financial requirements
Organize and file project paperwork, correspondence and documentation in timely manner
Assist with miscellaneous tasks as assigned
MINIMUM QUALIFICATIONS:
Two-year degree in Engineering, Construction Management or equivalent technical field
Three to five years experience in construction or engineering project support or equivalent
Solid computer skills; Proficient in Microsoft Word, Outlook, Project and Excel
Competencies: High level of professionalism and positivity; Dependable, results-focused and ethical; Strong organizational, customer service and communication skills
Verifiable work references demonstrating exceptional skills and achievements
Successful completion of post-offer background & drug screens