SUMMARY OF POSITION: The Project Coordinator provides administrative and process support to project managers, engineers and team members in assigned department(s) as needed.

KEY ESSENTIAL FUNCTIONS:

Professionally represent GH Phipps and effectively support Company strategic initiatives

Establish and foster positive long-term relationships with business partners

Effectively multi-task and consistently meet deadlines in fast-paced work environment

Assist with job start-up and project file set-up in accordance with GH Phipps processes and procedures

Effectively utilize CMiC subcontractor log to document, review and monitor execution of subcontracts, material suppliers and project-specific requirements

Ensure project insurance, bonds, compliance holds and other requirements for GH Phipps, subcontractors and major material suppliers are in place and current

Assist with timely processing of pay applications by monitoring compliance holds, subcontractor/supplier information forms, second tier lien waivers and related documentation

Distribute project schedules and acknowledgement letter to subcontractors as required

Issue, complete and execute subcontractor finalization letters, material valuation forms and consent of sureties by date of substantial completion

Submit O&M manuals by date of substantial completion

Compile and distribute meeting minutes in timely manner

Ensure compliance with site certified payroll, SBE, MBE and WBE reporting requirements

Assist with timely closeout in compliance with documentation, contractual and financial requirements

Organize and file project paperwork, correspondence and documentation in timely manner

Assist with miscellaneous tasks as assigned

MINIMUM QUALIFICATIONS:

Two-year degree in Engineering, Construction Management or equivalent technical field

Three to five years experience in construction or engineering project support or equivalent

Solid computer skills; Proficient in Microsoft Word, Outlook, Project and Excel

Competencies: High level of professionalism and positivity; Dependable, results-focused and ethical; Strong organizational, customer service and communication skills

Verifiable work references demonstrating exceptional skills and achievements

Successful completion of post-offer background & drug screens