Job Description

PROJECT COORDINATOR

RESPONSIBILITIES:

Responsibilities include but are not limited to administrative Support to Project Managers and Principals.

DUTIES:

· Process, copy, file and maintenance of all paperwork for the office.

· Print Documents: Coordination of Bid Documents printing with reprographics company.

· Addenda: Coordination of addenda by either typing, copying for distribution to District or Construction Manager.

· Specifications: Help by either typing, assembling and/or printing of specifications.

· Division of the State Architect (DSA): Process, upload and obtain approval on all required agency forms thru project construction phase for DSA Closeout.

· AIA Documents: ASl's, PR's, CCD and Change Orders - Prepare documents for review, obtain signature, copy, transmit via email, mail or overnight.

· X-Drawings: Log in, copy and distribute. Issue to DSA for preliminary approval (if applicable). Maintain X-Drawing file.

· RFl's: Log in, transmit to consultants, when applicable, and transmit responses to CM, Contractor, IOR. Log in all activity.

· Submittals: Stamp, log-in, assign submittal number. Transmit to consultants, if applicable and log all information. Transmit reviewed submittals to the Contractor, Consultant, IOR, CM and District (when applies). File submittals.

· Review contractor payment applications for approval. Update logs.

· Mail: Making labels, packaging and distribution of all outgoing mail from the office.

· Create files/ folders for all Studio Projects

· Executive Assistant to all principals

· Type letters and correspondence.

· Answer phones.

MINIMUM REQUIREMENTS: EDUCATION: High School Diploma with two (2) years college related courses preferred, or equivalent experience. EXPERIENCE: Minimum two (2) years general and administrative office experience. Minimum two (2) years of experience in supporting multiple projects and people. JOB SPECIFIC QUALIFICATIONS:

• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook. Project Management software experience is a plus.

• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.

• Professional attitude and appearance.

• Excellent communication and interpersonal skills (both written and verbal)

• Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision. COMMUNICATION

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments.

• Speaks clearly and persuasively in positive / negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings.

• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data.

• Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels. Listens without interrupting, keeps emotions under control. PRODUCTIVITY

• Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline.

• Plans and organizes work assignments for optimum results. SELF - MANAGEMENT

• Displays good work ethics – punctuality and attendance are a priority.

• Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought.

• Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firm's overall success.

• Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion. QUALITY

• Demonstrates competency in required job skills.

• Provides an overall quality work product that contributes to the success of the project, or firm.

• Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors.

• Provides oversight ensuring that the office/studio follows all quality and procedural standards. TECHNICAL

• Understands and is proficient in the use of job-specific tools.

• Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes.

• Demonstrates a high degree of knowledge of specific discipline to effectively meet objectives and identify and resolve problems in a timely manner.

• Administration and reconciliation of Managing Principal calendars, task lists, and coordinating/planning meetings.

Company Description

Founded in 2014, GO Architects, Inc. (GOAI) is a full-service architectural firm based out of Upland, CA. Having built a reputation around the simple yet powerful philosophy of Fabled Service, we offer you innovative strategies, sensitive design solutions, and personalized response to our client's unique needs.