Job Description
PROJECT COORDINATOR
RESPONSIBILITIES:
Responsibilities include but are not limited to administrative Support to Project Managers and Principals.
DUTIES:
· Process, copy, file and maintenance of all paperwork for the office.
· Print Documents: Coordination of Bid Documents printing with reprographics company.
· Addenda: Coordination of addenda by either typing, copying for distribution to District or Construction Manager.
· Specifications: Help by either typing, assembling and/or printing of specifications.
· Division of the State Architect (DSA): Process, upload and obtain approval on all required agency forms thru project construction phase for DSA Closeout.
· AIA Documents: ASl's, PR's, CCD and Change Orders - Prepare documents for review, obtain signature, copy, transmit via email, mail or overnight.
· X-Drawings: Log in, copy and distribute. Issue to DSA for preliminary approval (if applicable). Maintain X-Drawing file.
· RFl's: Log in, transmit to consultants, when applicable, and transmit responses to CM, Contractor, IOR. Log in all activity.
· Submittals: Stamp, log-in, assign submittal number. Transmit to consultants, if applicable and log all information. Transmit reviewed submittals to the Contractor, Consultant, IOR, CM and District (when applies). File submittals.
· Review contractor payment applications for approval. Update logs.
· Mail: Making labels, packaging and distribution of all outgoing mail from the office.
· Create files/ folders for all Studio Projects
· Executive Assistant to all principals
· Type letters and correspondence.
· Answer phones.
MINIMUM REQUIREMENTS: EDUCATION: High School Diploma with two (2) years college related courses preferred, or equivalent experience. EXPERIENCE: Minimum two (2) years general and administrative office experience. Minimum two (2) years of experience in supporting multiple projects and people. JOB SPECIFIC QUALIFICATIONS:
Proficiency in Microsoft Office Suite, including Word, Excel and Outlook. Project Management software experience is a plus.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Professional attitude and appearance.
Excellent communication and interpersonal skills (both written and verbal)
Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision. COMMUNICATION
Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments.
Speaks clearly and persuasively in positive / negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings.
Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data.
Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels. Listens without interrupting, keeps emotions under control. PRODUCTIVITY
Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline.
Plans and organizes work assignments for optimum results. SELF - MANAGEMENT
Displays good work ethics – punctuality and attendance are a priority.
Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought.
Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firm's overall success.
Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion. QUALITY
Demonstrates competency in required job skills.
Provides an overall quality work product that contributes to the success of the project, or firm.
Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors.
Provides oversight ensuring that the office/studio follows all quality and procedural standards. TECHNICAL
Understands and is proficient in the use of job-specific tools.
Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes.
Demonstrates a high degree of knowledge of specific discipline to effectively meet objectives and identify and resolve problems in a timely manner.
Administration and reconciliation of Managing Principal calendars, task lists, and coordinating/planning meetings.
Company Description
Founded in 2014, GO Architects, Inc. (GOAI) is a full-service architectural firm based out of Upland, CA. Having built a reputation around the simple yet powerful philosophy of Fabled Service, we offer you innovative strategies, sensitive design solutions, and personalized response to our client's unique needs.