Job Description

The Office Manager is a key role that is responsible for the efficient functioning of an office through a range of administrative, financial, and managerial tasks. The position requires a minimum of 3+ years of experience within the construction industry. The Office Manager must be organized, have strong written and communication skills, be attentive to detail, be dependable, and have in-depth knowledge of construction policies.

PLEASE ONLY APPLY IF YOU HAVE OFFICE EXPERIENCE IN CONSTRUCTION

Responsibilities (include but are not limited to)

• Carry out all secretarial and administrative duties to enable the smooth running of the office

• General office duties (order supplies, phones, filing, copying/scanning, typing, correspondence, online research, etc.)

• Manage accounts payable/receivable, past-due accounts, prepare reports, and review with partners on a weekly basis

• Bookkeeping, reconciling bank and credit card statements

• Answering incoming calls and scheduling leads

• Processing of the monthly billings to Clients. This includes communicating with field managers, generation of monthly billings of jobs, the printing of invoices, and sending to clients

• Maintaining files, records of financial transactions & general ledgers relating to accounts payables and accounts receivables

• Vendor/client management. This includes jobs set-up, insurances, and managing releases that support client billings

• Manage and process payroll bi-weekly for all employees using timecards and submit to the third party Payroll Company (ADP)

• Assist in the onboarding process for new hires

• Prepare. presentations/proposals as assigned

• Prepare preliminary notices and releases

• Overseeing contracts, prelim notices, lien Releases, certificate of insurance

• Manage Insurance requirements for all projects

• Manage general liability coverage and audits

• Receive and sort incoming mail and deliveries, and manage outgoing mail

SKILLS:

• Experience in QuickBooks and Microsoft Office***

• Has basic knowledge/background in construction bookkeeping (AP, AR, client billings)

• Excellent organization and communication skills, must be a self-starter and able to work independently with minimum supervision

• Payroll processing experience (ADP)

• 3+ years office construction experience

  Job Type: Full-time Pay: $20 to $30 - Per Hour Depending On Experience (Paid Bi-Weekly) Hours: 8 to 4 PM Benefits: None

Location: Riverside Office