Job Description

The HR Systems Administrator is a key member of our People Team at Galileo Learning. You will play an integral role in supporting the operations of our People Services, Professional Development & Training, and Talent Acquisition teams. You will be responsible for managing, maintaining, and improving the systems across our team, ensuring that they are efficient, effective, and user-friendly.

** YOU WILL**

• Support users and help streamline workflows across multiple platforms, including our Applicant Tracking System (Smart Recruiters), HRIS + Payroll system (ADP Workforce Now), and Learning Management System (Spoke).
• Manage candidate and employee data with a focus on data integrity. Coordinate with People team leaders to ensure accurate and timely HR reporting through on-demand dashboards and schedule reports.
• Collaborate with other members of the People team to identify improvements and enhancements to existing systems, policies, and procedures, including recommendations and implementation solutions.
• As the Systems Administrator for all HR platforms, manage and design stakeholder permissions, access, personalization, dashboards, workflows, and similar system operations and settings for all HR systems/ platforms.
• Serve as lead representative and liaison between HR, Operations and Technology, external vendors, and other stakeholders for HR systems and database design and implementation projects.
• Ensure compliance with relevant employment laws and regulations.
• Troubleshoot and resolve HR system-related issues and create resources for “self-service” problem-solving for the team.
• Continuously evaluate and improve HR systems and technologies to optimize efficiency and effectiveness, focusing on automation, scalability, and user experience.
• Own ongoing team training and create & update resources to build deeper systems competency in our team.

YOU ARE

• Strategic, organized, and performance-driven. You look at the details of life through a lens of optimization, measurement, and efficiency and feel responsible for getting things done.
• Adaptable and action-oriented. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and are meticulous about the details.
• A visionary collaborator. You can confidently contribute to a creative vision and have the team-oriented mindset to work with others to realize it effectively.

COMPENSATION

We anticipate the compensation for this Full-Time, exempt position to be $65,000 - $75,000 annual salary. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.

BENEFITS

• Medical insurance for employees (additional plans and options to add dependents available at cost)
• Vision and Dental Insurance
• 401k benefits after 1 year of employment
• Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge. Sick pay is accrued in accordance with local laws.
• Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
• $50 Friends and Family Discount for Galileo Camps
• Priority scholarship nominations for Galileo Camps
• Generous parental leave and extensive support with leave planning
• Employee Assistance Program, options for life insurance, and more!
• Membership in the Galileo Alumni Community of over 20,000 inspiring changemakers!

** WORK LOCATION**

Remote, work-from-home location is possible in the following states: California, Colorado, Illinois, and Washington.

Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.

We are only able to employ candidates who are based in the following states: California, Colorado, Illinois, Massachusetts, New York, or Washington.

** PHYSICAL DEMANDS**

• Occasionally lift and carry up to 30 lbs.
• Constantly operate a computer (including typing, reading)
• Frequently remain in a stationary position for extended periods of time
• Constantly communicate in-person, virtually, and from a range of distances
• Frequently remain in a stationary position for extended periods of time, sitting or standing

Galileo Learning complies with ADA requirements and may provide reasonable accommodations that allow qualified employees to perform the essential functions of the job. To request an accommodation, contact our People Services team.

Qualifications

• Bachelor's degree in Human Resources, Information Systems, or a related field is preferred but not required
• 2+ years of experience in HR systems management in a 1000+ employee organization
• 1+ years of experience with ADP WorkForce Now preferred but not required
• 1+ year of experience as an ATS administrator in a high-volume recruiting environment
• Strong technical skills, including proficiency in HR software.
• Excellent attention to detail and strong problem-solving skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Having worked in summer camps, education, or similar organizations is a plus!

At Galileo Camps, we value divergent thinkers who bring many different experiences and viewpoints to the table! We also strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. Additionally, research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to apply only when they match all criteria. If you think you have what it takes to be successful in this role, we encourage you to apply.

Additional Information

During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.

_ EQUAL OPPORTUNITY EMPLOYER_

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodations that allow qualified applicants/employees to perform the essential functions of the job. To request accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties

** ADDITIONAL INFORMATION**

During your onboarding process, you may need to complete a Tuberculosis (TB) screening, a background check, and mandated reporter training (California only). More details will be provided during your onboarding process.

COVID-19

All on-site employees will be required to demonstrate that they have been fully vaccinated against COVID-19, unless they qualify for an accommodation/exemption for medical, disability, or religious reasons. Vaccination status will be confirmed only after an offer of employment has been accepted and will not affect consideration of any persons’ application.

EQUAL OPPORTUNITY EMPLOYER

Galileo Learning is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type and provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We comply with the ADA and provide reasonable accommodation that allow qualified applicants/employees to perform the essential functions of the job. To request an accommodation, contact our People Services team. Please note that our job descriptions are only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties