Job Description

LOCATION: Chicago, IL. 60631. Parking available and close to Metra stop.

RATE: $17.00/hr. - $19.00/hr. (depends on experience/qualifications)

STATUS: Full-time (Monday - Friday, 8:00 AM - 4:30 PM)

JOB CATEGORY: Administrative and Front Office Support Services – Custom Label Printing Industry (Manufacturing)

RELEVANT WORK EXPERIENCE: 1 – 2 yrs. (printing industry +, but not required)

CAREER LEVEL: Entry-level

EDUCATION LEVEL: High school degree or GED (associate’s or bachelor’s degree preferred)

COMPANY PROFILE: We are a family-owned, Chicago based company and a leading ISO 9001:2015 certified manufacturer in the custom label and decal industry since 1947. Since our founding we have partnered with our clients to leverage their brand’s potential through custom printed pressure sensitive labels and decals. We feel that a finely crafted label is the ultimate balance of form and function. Evidence of our passion for labels and obsession with craft is present in the level of satisfaction our clients enjoy, the pride of our employees and our meticulous attention to detail. We are offering a stable position, with an excellent benefits package in our friendly, fast-paced, detail-oriented, business casual, air-conditioned, clean, modern and non-smoking work environment. Our growing company is looking for a new team member to grow with us, take on challenges with a willingness to learn and take pride in their work.

JOB DESCRIPTION: We have an immediate need for an Administrative Assistant; this is a full-time (40 hrs./wk.) position. This is an extremely important position within our Company as you will be the voice of our brand when answering the phone and greeting clients/suppliers as they enter our facility. Naturally an outgoing, energetic and professional tone is an absolute must for this position. Additional duties will include: updating client’s on order statuses, entering accurate job tickets, entering data into production schedules, billing (AR/AP), purchasing, mailings, drafting letters, assisting with marketing campaigns, filing, etc. Strong data entry skills are required. Be very detail oriented, have a high degree of scanning accuracy and possess excellent communication skills.

RESPONSIBILITIES:

• Accurate and timely data entry
• Ability to attend to detailed information
• Multi-task with the ability to prioritize
• Obtaining accurate data from clients and suppliers
• Basic math skills
• Professional and genuine vocal tone
• High level of organization required
• Must be hardworking, a self-starter and a problem solver
• The ability to deal with and manage many different personalities with our clients and suppliers
• Computer skills – MS Office applications (Word, Excel, PowerPoint, Outlook), experience with order processing systems and databases a plus.
• Positive and outgoing personality
• Professional appearance
• Internally driven to meet and exceed goals
• Desire to grow with the Company long-term
• Reports to the Project Coordinator and Executive Management.

PHYSICAL DEMANDS:

• Sitting in an ergonomic chair; working at a desk (standing desk available) most of the day in an office setting; occasional standing in plant to review deliveries or procedures
• Bending, reaching and full use of hands and arms are required in the accomplishment of tasks. At times being able to lift up to 40 lbs. may be necessary
• Clear vision or glasses/contacts that correct any issues.

JUDGMENT & DECISION MAKING:

• Seeks guidance and direction as necessary for performance of duties. Demonstrates good judgment in investigating problems
• Respects the confidentiality of Company information
• Presents themselves in a professional manner while communicating and in appearance at all levels internally and externally.

RELATIONSHIP TO OTHERS:

• Maintains cooperative working relationship with other employees and management
• Maintains strong, trusted and well-liked relationships with clients and suppliers
• Demonstrates ability to tactfully handle stressful/difficult situations while staying calm.

INITIATIVE:

• Performs all duties in an independent manner with little supervision
• Recognizes and performs duties which need to be performed although not directly assigned
• Assists others as needed with a teamwork oriented attitude
• Completes all projects and assignments by a given goal date
• Requests new projects when time allows
• Leads by example with a positive attitude.

BENEFITS:

• Premium health, dental, vision and life insurance
• 401K with company match
• Paid vacation, personal and Holiday time

If you are ready to take the next step in your career and grow with an outstanding team of professionals, we invite you to submit a resume and cover letter to us by responding to this posting. We are an equal opportunity employer.

Company Description

We are a family owned, Chicago based company and a leading ISO 9001:2015 certified manufacturer in the custom label and decal industry since 1947. Since our founding we have partnered with our clients to leverage their brand’s potential through custom printed pressure sensitive labels and decals. We feel that a finely crafted label is the ultimate balance of form and function. Evidence of our passion for labels and obsession with craft is present in the level of satisfaction our clients enjoy, the pride of our employees and our meticulous attention to detail.