DESCRIPTION:
Working under direct supervision, the Travel and Expense (T&E) Analyst will manage our expense systems (Concur and/or Coupa), corporate and purchasing card programs, mileage reimbursements, day to-day expense reporting and auditing operations, and business communications and education. The T&E Analyst will be required to prioritize and balance business needs and exhibit excellent customer service skills.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*
Responsible for matching the Employee Expense Report and the Expense Receipts against the claimed/received supporting documentation
Validate a perfect Match of the Expenses vs. Total Claimed
Identify, Flag, and Report any items that require follow-up: this includes policy violation, mismatch of receipt and claim, and suspicious items for further clarification/research
Communicate with employee on back-up required on any items in question; strong tracking of employee remediation next steps, timing, and ownership
Understand and apply GameStop’s Travel & Expense policy to resolve issues.
Ability to perform a deep dive on the root cause analysis, the GL coding and source documentation, including the criteria review of a Receipt validation.
Assist with audits of expense and receipts, in collaboration with other teams prior to and atter payment reimbursement.
Escalate issues in accordance with escalation policy, notify leadership of serious procedures and policies violations.
Identify and communicate process improvement opportunities, including automation, process changes, scripts, and FAQ enhancements.
Assist with fraud or expense audits/investigations.
Support audit activities for both SOX and external audits
Develop, present and/or distribute recurring reports on various Travel & Expense operational and compliance metrics.
Other projects as assigned.
RELATED COMPETENCIES
Communication - Excellent professional written and verbal communication and customer service skills. Required.
Information Monitoring - Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
Managing Work - Ability to prioritize assignments, deal with interruptions, meet deadlines and follow-up in a fast paced and growth-oriented environment.
Quality Orientation – Strong attention to detail and excellent organizational capabilities. Accurately and correctly follows established procedures for completing works tasks; vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.
BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)
High school diploma or GED required
Bachelor’s degree in Accounting or Business preferred.
3 years of relevant Travel & Expense work experience in a corporate environment
Experience with Concur, Coupa, Great Plains, Dynamics 365 preferred.
Proficiency in Microsoft Office applications with emphasis and high-level proficiency in Microsoft Excel is required.
Flexibility to work beyond standard hours when needed.