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Associate Analyst, Travel and Expense

Gamestop, Inc.

Associate Analyst, Travel and Expense

Grapevine, TX
Full Time
Paid
  • Responsibilities

    DESCRIPTION:

    Working under direct supervision, the Travel and Expense (T&E) Analyst will manage our expense systems (Concur and/or Coupa), corporate and purchasing card programs, mileage reimbursements, day to-day expense reporting and auditing operations, and business communications and education.  The T&E Analyst will be required to prioritize and balance business needs and exhibit excellent customer service skills.

    ESSENTIAL JOB DUTIES AND RESPONSIBILITIES*

    • Responsible for matching the Employee Expense Report and the Expense Receipts against the claimed/received supporting documentation

    • Validate a perfect Match of the Expenses vs. Total Claimed

    • Identify, Flag, and Report any items that require follow-up: this includes policy violation, mismatch of receipt and claim, and suspicious items for further clarification/research

    • Communicate with employee on back-up required on any items in question; strong tracking of employee remediation next steps, timing, and ownership

    • Understand and apply GameStop’s Travel & Expense policy to resolve issues.

    • Ability to perform a deep dive on the root cause analysis, the GL coding and source documentation, including the criteria review of a Receipt validation.

    • Assist with audits of expense and receipts, in collaboration with other teams prior to and atter payment reimbursement.

    • Escalate issues in accordance with escalation policy, notify leadership of serious procedures and policies violations.

    • Identify and communicate process improvement opportunities, including automation, process changes, scripts, and FAQ enhancements.

    • Assist with fraud or expense audits/investigations.

    • Support audit activities for both SOX and external audits

    • Develop, present and/or distribute recurring reports on various Travel & Expense operational and compliance metrics.

    • Other projects as assigned.

    RELATED COMPETENCIES

    • Communication - Excellent professional written and verbal communication and customer service skills. Required.

    • Information Monitoring - Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.

    • Managing Work - Ability to prioritize assignments, deal with interruptions, meet deadlines and follow-up in a fast paced and growth-oriented environment.

    • Quality Orientation – Strong attention to detail and excellent organizational capabilities.  Accurately and correctly follows established procedures for completing works tasks; vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.

    BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

    • High school diploma or GED required

    • Bachelor’s degree in Accounting or Business preferred.

    • 3 years of relevant Travel & Expense work experience in a corporate environment

    • Experience with Concur, Coupa, Great Plains, Dynamics 365 preferred.

    • Proficiency in Microsoft Office applications with emphasis and high-level proficiency in Microsoft Excel is required.

    • Flexibility to work beyond standard hours when needed.