A Gate Clerk is responsible for overseeing the flow of vehicles, goods, and personnel entering and leaving a logistics facility. They ensure compliance with security, operational, and administrative procedures while maintaining accurate records of all activities.

Key Responsibilities:

1\. Gate Operations

• Monitor and manage the entry and exit of trucks, trailers, and other vehicles at the facility gates.
• Verify drivers' documentation, including identification, delivery orders, and shipping manifests.
• Perform security checks on incoming and outgoing vehicles, as required.

2\. Record Keeping

• Accurately log vehicle arrivals, departures, and load details into the company's system.
• Maintain records of all gate activities, ensuring compliance with company policies and legal requirements.
• Generate reports for management on vehicle and freight activity as needed.

3\. Communication and Coordination

• Serve as the point of contact for drivers, providing directions and guidance within the facility.
• Communicate with the operations and warehouse teams to coordinate loading, unloading, and vehicle movements.
• Report any delays, discrepancies, or security concerns to the appropriate departments.

4\. Compliance and Safety

• Ensure that all vehicles and personnel comply with safety regulations and facility protocols.

• Check the condition of cargo and vehicle seals to prevent tampering or theft.

5\. Administrative Tasks

• Process gate passes, delivery receipts, and shipping documentation.
• Handle inquiries from drivers, vendors, and other stakeholders professionally.
• Assist with troubleshooting system errors or administrative discrepancies.

6\. Technology Use

• Operate gate management software, RFID systems, and handheld scanners.

• Use email and communication tools to coordinate with internal and external stakeholders.

• Use of tablet or desktop computer to record the flow/coordination of trucks/trailers

Skills and Qualifications:

• High School Diploma or equivalent; additional training in logistics or administration is a plus.
• Basic knowledge of shipping and receiving processes.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Ability to use computers and standard office software.
• Familiarity with safety and compliance regulations in logistics is advantageous.