Job Description

The Public Relations Administrative Assistant is responsible for supporting Gavin’s Senior Project Managers with the successful oversight and completion of daily administrative and public relations tasks to ensure superior client service, communication, and project coordination. This role will assist key account management staff with a variety of administrative tasks and projects, up to and including duties associated with billing, deadline management, file management, client communications and public relations tasks as assigned. This role is perfect for recent business or public relations/marketing grads looking to kick-start their career!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support Senior Project Managers serving the agency’s public relations accounts across large scale healthcare, finance, manufacturing, and business to business clients, by managing administrative tasks associated with client projects and client relations to support complete account success and client satisfaction
• Communicate effectively with clients and teams on meeting agendas, deadlines, project schedules, workloads, budgets, and assignments
• Support Project Managers and Account Directors with compiling, maintaining, and organizing public relations materials for client projects across fully integrated accounts, working with the creative, marketing, digital and administrative departments to deliver complete agency services under the oversight of the Account/Project Manager
• Draft public relations materials and project documents, including creative briefs, project outlines, project scopes and all supporting materials as assigned
• Content writing, editing, and proofing as assigned for traditional and digital marketing projects
• Collaborate with various internal teams and participate in meetings to develop project activities
• Closely monitor assigned projects to ensure deadlines remain on track and coordinate internal team assignments
• Contribute to team creative processes and brainstorming meetings to advance client objectives

DESIRED QUALIFICATIONS

• Degree in public relations, marketing, business, or related field preferred but not required
• One (1) year relevant work experience specific to administrative support and/or public relations / marketing project support; agency or related service industry client service experience a plus
• Demonstrated ability to prioritize multiple projects simultaneously
• Ability to assist with content development, editing and proofing
• Must possess the ability to be solution-oriented and work under minimal supervision
• Excellent communication and organizational skills
• Ability to manage multiple deliverables under strict deadlines, while remaining calm and thorough

Company Description

GavinTM is an award-winning full-service brand communications agency located in Central PA serving clients in healthcare, education, manufacturing (B2B), government, finance, and business services across the US. Named a Best Places to Work, Top 50 Fastest Growing Company and Top 250 Private Company in the region, we are committed to creating a diverse environment and being an employer of choice. Our office is headquartered in York, Pennsylvania with locations in Central Pennsylvania and Baltimore, Maryland with a supportive work-remote culture. This position offers a work-remote option, requiring that the Public Relations Coordinator visit the office and client locations for key meetings and events as necessary. Our clients are regional and national companies requiring an understanding of local, regional, and national media, inclusive of omni-channel communications strategies. We encourage growth from within. We are committed to attracting and retaining diverse talent in every aspect to grow with our team. This position allows for upward mobility and advancement with proven ability and contributions to agency growth and success. EQUAL EMPLOYMENT OPPORTUNITY: Gavin TM is committed to creating a diverse environment and is proud to be an equal opportunity employer making all employment decisions without regard to race, color, citizenship status, national origin, ancestry, gender, sexual orientation, gender identity, age, religion, creed, physical or mental disability, marital status, veteran status, genetic information or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state and local laws related to discrimination. GavinTM makes decisions concerning employment based strictly on business needs and an individual's qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual's past performance within the organization.