Job Description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

ABOUT THE COMPANY: Genalco is a 75-year-old heavy equipment and contractor supply company serving the Northeast with 4 locations in Needham, MA – Springfield, MA – West Haven, CT – Warwick, RI. The business was built around a commitment to meeting the many needs of contractors with a full range of equipment and parts provided by top manufacturer brands. 

JOB TITLE: Accounts Payable Specialist

SUMMARY: Genalco is now hiring hard-working and dedicated Accounts Payable Specialist who will play a critical role in our company’s’ success. Located in our Needham, MA headquarters, work as an Accounts Payable (A/P) Specialist in a stimulating work environment with a team of highly skilled professionals through this opportunity offered by Genalco. The candidate's responsibilities in this role include attending to the general needs of the AP/Accounting Department, while working closely and reporting to the Corporate Controller. The candidate will primarily focus on matching, batching, and coding invoices to purchase orders and/or vouchers, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L and processing checks are primary areas of focus.

RESPONSIBILITIES:

·         Review and record invoices into ERP system and match to purchase orders/vouchers and accurately code documents with expenditure codes and accounting codes to ensure accuracy in billing

·         Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses

·         Check run preparation and processing

·         Maintain vendor communications and records such as vendor W9s

·         Maintain 1099s and generate report at year end

·         Reconcile and post credit card statement

·         Process expense reports from employees Identify discrepancies and escalate in appropriate manner

·         Assist with internal and external audits as needed

·         Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed

·         Organize, register, scan, and file invoices, checks, and other documents along with matching check stubs to invoices paid

·         Operate full-cycle A/P

·         Help with G/L account reconciliation and month-end closing, and other general accounting projects/tasks as needed

·         Manually or electronically post financial information and reconcile electronic payments

REQUIREMENTS:

·         Accounts Payable (AP) experience preferred

·         Strong understanding of General Ledger system and Accounts Payable processing

·         Strong computer skills with proficiency in Microsoft Office, particularly Excel and ability to work within databases and ERP systems

·         Extremely organized, with attentive to details and process with excellent follow-through to meet deadlines and ability to follow standard procedures is a requirement

·         Ability to quickly learn new technologies and applications

·         Willingness to support and help in other Accounting related functions as needed

·         Data entry, document management, file creation and previous records experience required

·         Ability to multitask, collaborate and communicate well with individuals of all backgrounds in a fast-paced environment amongst multiple departments

Additionally, the ideal candidate will have:          

·         AA or BS/BA degree in Accounting, Business or similar preferred

·         Knowledge of other accounting functions

·         Worked with Epicor Prophet 21 ERP system or a similar ERP system

·         Prior experience in the distribution industry is preferred

·         Ability to work cross-functionally with multiple departments to ensure all tasks are completed

COMPENSATION & BENEFITS:

Genalco offers a competitive benefits package that includes:

·         Competitive Salary Based on Experience

·         Full Time, Monday-Friday

·         Paid Holidays Off and No Weekends

·         Employee Discount Program

·         401 (k) plan

·         We offer medical, dental, vision, life insurance, and more!

JOB CLASSIFICATION: Full-Time