Job Description

 Our company, a well-established, family-owned, construction company, is seeking a full-time, temporary Accounts Payable Administrator. The ideal candidate would be knowledgeable of general accepted accounting principles, extremely detail oriented, organized, consistent, accountable, able to prioritize, punctual/dependable, able to display common sense use of judgement, strong communication skills, and comfortable processing a high-volume of invoices. The temporary position is expected to last up to 6 months.

Core job function: · Ensure invoices are entered and coded appropriately for month end close · Ensure timely approval and payment of invoices · Process and prepare invoices with discounts on time

Responsibilities may include, but are not limited to:

· Finance mail processing · Invoice scanning/classification into Accounting system · Matching vendor invoices to tags and purchase orders · Validate invoices for material, quantity, and pricing against tags/purchase orders · Ensure proper invoice coding/cost allocation · Research invoices that cannot be validated with a tag and PO  · Acquire Project Management approval for invoices when needed · Vendor statement reconciliation and follow-up on discrepancies · Review aging to prepare for checks runs

· Process check runs

· Process/apply/track credit card payments · Handle vendor inquiries as needed · Track/report on potential vendor account holds · Provide as needed support to Project Teams (vendor/job recons, copies or invoices or tags) · Work with team to meet AP invoice processing month-end close deadlines

· Prepare as needed spreadsheets and reporting

Must have strong communication and computer skills (Excel: Pivot Tables and Charts/ Formulas, MSWord: Professional Documentation/ Proficient Writing Skills). Construction industry knowledge, degree in accounting/finance or 2 years related experience preferred.  Familiarity with Sage 300 CRE, Sage Paperless, and HCSS software a major plus.

This position is non-exempt. We offer competitive pay along with an extensive benefits package. Salary is DOE. Ghilotti Bros., Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Company Description

As one of the leading construction companies in the Bay Area, Ghilotti Bros., Inc. has established a permanent presence as a premiere general engineering contractor with projects spanning over numerous county lines. With our strong complement of dedicated employees and our family-owned heritage, now in its third generation, GBI is excited about its future outlook in continuing its 100+ year legacy in the Bay Area.