Job Description

Our uniquely congenial firm is looking for a LEGAL SECRETARY who is hard working and committed to the long-term growth of our practice.

This position provides critical support for multiple attorneys, including typing, editing and formatting legal documents and correspondence, filing documents with various courts, as well as telephone communications with clients and business contacts, file maintenance, substantial data entry, and other tasks as assigned. Strong attention to detail is required.

PRIMARY JOB RESPONSIBILITIES

• Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
• Track and calendar internal and litigation deadlines.
• Handle daily entry of information and documents into electronic database.
• Open new client matters and initiate conflict checks.
• Ensure all new file documentation (i.e. engagement letters, case acknowledgement, etc.) are drafted and processed in a timely manner.
• Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines and under pressure.
• Maintain timekeepers' calendars of meetings and events.
• Coordinate travel arrangements.
• File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
• Calendar appropriate deadlines following Oregon and Washington Court Rules
• Answer, screen, and respond to phone calls.
• Process and route incoming mail, faxes, and electronic communications.
• Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery.
• Prepare accounting documents as required, including expense and travel reimbursement requests, and maintaining credit card receipts.

Interested candidates will have 2 or more years’ experience as a litigation assistant, or similar. This position requires a high level of attention to detail and the ability to take charge, as well as strong skills in word processing and computer use, proficiency in MS Office Products (Word, Outlook, Excel), and the willingness to learn new software. The ideal candidate will be assertive and proactive with strong spelling, grammar, punctuation, form and style skills, a familiarity with legal terminology and procedures, and the ability to read and understand court rules and ensure compliance with judge’s individual rules and practices. Gilbert | Levy | Bennett is an Equal Opportunity Employer and does not discriminate on the basis of race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status, or any other basis prohibited by applicable local, state, or federal laws. This policy applies to all aspects of employment, including hiring, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.

We offer a competitive salary and benefits.

Company Description

Gilbert | Levy | Bennett, PC is a partnership of established civil defense attorneys located in Lake Oswego. We represent insurance carriers, insureds and individuals in defense of Construction, Injury and Professional Liability claims in Oregon and Washington. We seek candidates who are responsible, responsive, knowledgeable, creative, professional and who thrive in a supportive team environment.