Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Parental leave

Vision insurance

TITLE: Accounts Payable and Grants Specialist

Reports to: Chief Financial Officer

Classification/FLSA Status: Regular, Exempt

LOCATION: Hybrid/ Remote

POSITION SUMMARY:

Responsible for processing all council accounts payable, as well as paying and tracking of grant-related invoices and deadlines. Serves as key contact for accounts payable and grant accounting and provides other general support for the finance team.

Essential Duties and Responsibilities:

Accounts Payable

· The ideal candidate will be responsible for accurately processing and managing the organization's accounts payable transactions, ensuring timely payments to vendors and maintaining a high level of financial accuracy.

· Enter invoices into the accounting system and ensure timely processing.

· Maintain accurate vendor records, including contact information and payment terms.

· Reconcile vendor statements and resolve any discrepancies.

· Participate in cross-functional teams as needed.

· Invoice Processing: Receive and review invoices for accuracy, completeness, and proper approval.

· Vendor Management: Communicate with vendors to resolve discrepancies and address inquiries. Obtain vendor W-9s, required ACH documents, prepare and issue 1099 and 1096.

· Expense Report Processing: Review and process employee expense reports, ensuring compliance with company policies. Reconcile and verify receipts with expense reports.

· Month-End Reconciliation: Assist in month-end closing activities related to accounts payable.

· Compliance and Documentation: Ensure compliance with company policies and procedures.

· Maintain accurate and organized documentation for all accounts payable transactions.

· Collaboration: Collaborate with other departments, to resolve issues and improve processes

Grants Specialist

· Proven experience in grant billing, administration, and successful collaboration with finance teams

· As a member of the Finance team, the Grants Specialist is responsible for overseeing the end-to-end billing process for grants and contracts.

· This role involves meticulous preparation, maintenance, and reporting of grants, with a keen focus on accuracy, compliance, and fostering collaborative relationships with the Program, Development and Finance teams.

· Take the lead in preparing and submitting routine billing documents to funders, employing a proactive and responsive approach to address any inquiries or discrepancies promptly.

· Collaborate effectively with the Finance team to ensure the availability of accurate and up-to-date financial data for informed decision-making.

· Track revenues and expenditures by funding source. Reconcile grant and program financial statements by fund which may include many different grants.

· Ensure appropriate records are maintained in the database to fulfill all grant reporting requirements.

· Monitor grant billing and payment balances.

· Create and maintain systems to monitor outstanding grants to include tracking of financial status.

· Monitor and maintain multi-year grants and grant agreements.

Other

· Assist CFO and Staff Accountant with tasks to ensure successful finance office operations.

· Complete various administrative tasks for general support of the finance team.

· Act as go-to staff person for assistance with grant related billings.

· Special projects as assigned.

Education and Experience:

· Bachelor’s degree in accounting, finance or business administration preferred

· Previous high volume accounts payable processing experience a must, Paylocity experience preferred

· Strong understanding of database applications

· Strong analytical, critical thinking and organizational skills, a perfectionist by nature, with no tolerance for financial sloppiness

· Strong problem solving and time management skills

· Incredible attention to detail

· Experience maintaining a high level of confidentiality

· Strong writing and communication skills

· Must have excellent work habits, including a willingness to perform duties generally outside of the scope of the position

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to withstand:

1. Prolonged periods sitting at a desk and working on a computer.

2. Operate office equipment manually.

3. Must be able to lift and/or move up to 25 pounds at times.

Core Competencies:

· Business First Mindset

· Relational Intelligence

· Critical Thinker

· Financial Acumen

· Learning and Innovation

· Social Justice and Inclusion (DEI)

· Communicator

· Customer Centric

· Digital, Virtual and Technical Proficiency

· Leadership and Stewardship

*Registration as a member of Girl Scouts of Gateway Council required

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Flexible work from home options available.