Job Description

We are seeking a highly organized and responsible Human Resources Representative / Bookkeeper to join our growing organization. In this position, you must maintain and enhance human resource processes and procedures to support business needs. You will perform organizational processes and systems for office, including filing, billing, accounts payable, payroll, bills of lading, and driver reports.

This individual should have vast knowledge of QuickBooks, or a similar computer accounting program, in order to help track and record the financial transactions and records of the company. Strong MS-Excel skills are also a must. The role will also include calculating, recording, balancing financial reports, including payroll, handling inbound and outbound paperwork, and will also work closely with managers and business owner.

REQUIREMENTS:

-Associates degree in Business Administration required and

-2-4 years of human resource experience, or any similar combination of education and experience.

-2-3 years of QuickBooks experience or equivalent software

SKILLS/KNOWLEDGE:

1. Technology: Extensive knowledge of computer software (Microsoft Office / Excel). Ability to operate most office equipment.

2. Critical Thinking: The ability to use logic and reasoning to identify solutions to problems.

3. Written Communication: The ability to effectively convey information in written format without spelling errors and using proper grammar.

4 Verbal Communication: The ability to effectively convey information via telephone and oral communication skills.

5. Detail orientation: Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

6. Confidentiality: Ability to maintain a high level of confidentiality. To maintain a high level of interpersonal skills to handle sensitive and confidential situations and documentation.

7. Time Management: The ability to organize and manage multiple priorities, project and meet deadlines.

8. Working Conditions: A controlled office environment with minimal lifting of light objects, generally under 20 pounds. Working various shift and extended hours may be required as needed.

9. Attendance: Arriving to work on time and working the entire shift on a daily basis is an expectation of position.

10. Office: Knowledge of office administrative procedures.

ESSENTIAL FUNCTIONS:

HUMAN RESOURCE FUNCTION

1. Assists department in carrying out various human resource programs and procedures for all company employees, prepares and maintains employee handbook and policies and procedures manual

2. Maintains personnel files in compliance with applicable legal requirements.

3. Keeps employee records up-to-date by processing employee status changes in a timely fashion.

4. Processes personnel action forms and assures proper approvals; disseminates approved forms.

5. Prepares paperwork required to place employee on payroll and establishes personnel file.

6. Assists in monitoring performance appraisal process.

7. Participates in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above); and helps to coordinate the use of temporary employees.

8. Prepares and posts open job positions to workforce within the job posting policy guidelines and assist in the hiring process.

9. Conducts new employee orientations; administers pre-employment test; conducts reference checks.

10. handles employee relations and assists in exit interview process.

11. Assists in organizational training and development efforts.

12. Maintains Human Resource Information System records and compiles reports from database as needed.

13. Participates in administrative staff meetings and attends other meetings and seminars.

14. Helps to maintain company organization charts and employee directory.

15. Participates in developing company goals, objectives and systems aligning with the long term strategy, mission, and values.

16. Recommends new approaches, policies and procedures to effect continual improvement and efficiency.

17. Maintains compliance with federal and state regulations concerning employment including state required reporting.

18. Assist in the facilitation of company safety programs and reporting.

OFFICE ADMINISTRATION

1. Answer phones.

2. Daily data entry onto excel spreadsheets

3. Printing and/or generate forms used for operations as needed

4. Record accumulation and filing

5. Logging in drivers - directing to pick up locations

6. General cleaning of office

7. Replenishing office supplies

8. Paying invoices in QuickBooks as directed

9. Entering expenses in QuickBooks

10. Generating invoices in QuickBooks

11. Generate Bills of Lading through SAP software

This job description is to be used as a guide for accomplishing Company and department objectives, and only covers the primary functions and responsibilities of this position. It is in no way an all-encompassing list of duties and other duties may be assigned.