Benefits/Perks

Competitive Pay

Career Growth Opportunities

Calm and Therapeutic Environment

Job Summary

We are looking for a friendly, welcoming administrator/receptionist/concierge to join our team!

The ideal candidate has a cheerful disposition, excellent communication, exceptional writing and computer skills, and is capable of multitasking.

Responsibilities

Handle administrative duties.

Manage workflow by assigning and managing tasks daily, ensuring that deadlines are met and work is completed correctly

Implement and monitor programs/ events as directed by management, and see the programs/ events through to completion

Attend meetings and take dictation

Respond to questions and request for information

Assist in training staff members and new hires

Assist with staff communication/ documentation to Human Resources (HR)

Answer and route calls

Manage email accounts

Manage website and social media accounts

Maintain up-to-date employee holiday records online and on paper

Ensure accurate data on official systems

Maintain contact lists

Generate memos, emails, newsletters, and reports when appropriate

Develop and maintain a filing system

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Receive, sort and distribute the mail

Assume responsibility for maintenance of office equipment, including computers, copy and fax machines

Maintain office supplies by checking inventory and order items

Develop and update administrative systems to make them more efficient

Run routine errands

Book travel arrangements

Submit and reconcile expense reports; as well as manage receipt logs

Assist counselors with OMH documentation and communication with clients

Complete patient intakes and route to appropriate clinical team.

Schedule patients for appointments and manage practice-wide schedule

Work as part of a multidisciplinary team including but not limited to GTR’s international staff, social workers, health educators, outreach workers, etc.

Ensure continuity of services for clients and collaborate with other social service agencies to provide wraparound services for clients

Special projects as required

Qualifications

At least two years admin experience

Bachelor's degree

Multicultural competence preferred

Excellent writing skills, and ability to submit documentation on a set timeline.

Proficient computer skills (ability to utilize Microsoft Word, Excel and PowerPoint).

Bilingual Fluency (Spanish or Haitian-Creole) a PLUS

Strong attention to detail; excellent organizational and analytical skills

Must have a flexible schedule with the ability to work some evenings and weekends

Be able to commit to this position for at least a year