Job Description

We are looking to hire a dedicated Office Manager to join our team ASAP.

Job Summary

·          Oversee and direct the Administration Department.

·          To see that the Administration Staff is equipped to meet the administrative needs of the company.

·          To perform all Accounts Receivable duties and to assist the Management Team in tracking cash flow and projected revenue.

·          To oversee Accounts Payable and AP check runs.

·          Oversee payroll department and help process payroll.

·          This position reports to the President.

Qualifications:

·          3 years of previous experience in a Management/Leadership role.

·          Capable of operating at a proficient level; Viewpoint/Vista, GC Pay, E-builder, Procore, Textura, Procore, LCP tracker, Excel, Word, Outlook, Bluebeam, Microsoft Teams, Zoom.

·          3 Years in construction accounting

·          3 years of Labor Compliance/Certified Payroll Experience

·          3 years of contract administration, OCIP/UCIP and Insurance compliance

Responsibilities

1.  Manage and direct the Administrative Staff.

2.  Make any adjustments to the Administrative Staff that may be necessary to meet the administrative needs of the company at any given time.

3. Review all Accounts Payable invoices before they are entered (check codes and due dates).

4. Review mail distribution before it is distributed by the receptionist.

5.  Update Projected Revenue and Work in Progress in the accounting system monthly under the direction of the President.

6. Oversee the Payroll Process – weekly.

7.  Subcontractor compliance – Issue Master Subcontracts, work orders and process sub progress billing.

8.  Maintain general maintenance for the building and equipment. (Air conditioning, plumbing, lighting, copy machine, fax machines, printers, and telephone services.)

9. Review BICA report monthly to see if any liens have been placed on any of our projects.

10. Pre-Qualifications

11. Process all Accounts Receivable.

·          Run a Payment Worksheet for each project monthly. Distribute reports to their respective Project Manager for update.

·          Enter billings into the accounting system based on Project Manager’s Payment Worksheet.

·          Make collection calls and follow up calls regularly.

·          Receive and process progress and final payments. Give a copy to the Project Manager.

·          Run, print, and mail statements to our clients monthly.

·          Run Utilization Reports monthly.

12. Process all Change Orders

·          Pull Change Control back up for each Change Order.

·          Enter each Change Control sheet as Status I and reflect the Change Order number, date received, and the amount of the Change Order approved for that change.

·          Execute the Change Order and return it to our client keeping a copy for our records.

·          File the Change Order and the back up in the Document Filing System (DFS).

13. Close Out all projects upon completion and receipt of final payment.

·          Process any guarantee or warranty forms required by the Contract Documents.

·          Close out the project on the Accounting System

·          Run close out reports – OPS 850 and OPS 810

·          Collect Accounts Receivable, Accounts Payable, Job Cost, and Certified Payroll files and give them to the Estimating Administrator to be merged with the DFS for that project and direct her to archive the DFS records.

14. Provide secondary telephone back up as needed.

15. Weekly Administrative meetings with Admin team.

16. Insurance Compliance, OCIP/UCIP enrollments and compliance.

THE AFOREMENTIONED ITEMS ARE BASIC DUTIES AND RESPONSIBILITIES WITHIN YOUR POSITION; __ HOWEVER, __ IN A VOLATILE INDUSTRY SUCH AS CONSTRUCTION FLEXIBILITY IS A MUST. THE OBJECT OF THIS __ OUTLINE IS TO PROVIDE GUIDANCE AND BASIC PARAMETERS TO EACH EMPLOYEE, SO THAT THEY KNOW WHAT IS EXPECTED OF THEM. THE GOAL HOWEVER IS TO WORK AS A TEAM TO GET THE JOB DONE SO THAT __ ALL __ OF US CAN BE SUCCESSFUL

Benefits & Perks

·          Generous Healthcare program. Healthcare and dental care package that is free to the employee with a small cost to the employee for the addition of spouse and/or family. Healthcare is an ever-changing industry and is negotiated yearly with our insurance agent.

·          2 weeks (per year) of paid vacation time for new employees.

·          Designated holidays (approximately 8 per year).

·          1 week (per year) of paid sick time for all employees.

·          Yearly performance bonuses in profitable years.

Salary Range

·      $79,000 – $90,000

COVID-19 Considerations

Company Description

Go-Staff, Inc. is a family owned and operated full-service staffing company serving all of Southern California. We excel at placing job seekers in positions that are right for them, and we help employers in a wide variety of fields find talented employees that meet their needs. We have a remarkably high success rate in placing the right person in the right job. What’s our secret? We go out of our way to make personal connections to find the right staff right now. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.