Job Description

Seeking an EXECUTIVE ASSISTANT to provide administrative support to the President/CEO and Executive Staff requiring considerable discretion and confidentiality, prompt communications, resourcefulness, and world class customer service.

APPLICATION MUST BE COMPLETED AND SUBMITTED ONLINE AT WWW.GESGC.ORG. CLICK ON JOIN OUR TEAM TAB.

FULL-TIME POSITION with great benefits including health, dental, life, 401k, earned time off, and more!

ESSENTIAL FUNCTIONS:

1.       Assist President/CEO in coordinating all functions for the Board of Directors:

a.       Attend Board and Committee meetings/take Minutes of proceedings.

b.       Schedule the location/time of all Board meetings and notify membership.

c.        Arrange catering for Board Meetings.

d.       Implement Board actions as appropriate.

e.       Ensure that Board By-Laws are adhered to.

f.         Safeguard Board Minutes/adding additional information as appropriate/file electronically.

g.       Ensure Board related CARF compliances are adhered to.

2.       Correspondence and appointments for President/CEO and Executive Staff:

a.       Draft correspondence, as appropriate.

b.       Prepare and distribute correspondence.

c.        Schedule appointments for President/CEO.

d.       Update calendar/telephone records for President/CEO via Microsoft Outlook.

e.       Maintain paper and electronic filing system for President/CEO.

3.       Telephone and email management for President/CEO:

a.       Maintain telephone message records.

b.       Act as liaison between callers and President/CEO.

c.        Respond as needed to telephone requests/referring to other staff members for handling, as appropriate.

d.       Monitor email sent to President/CEO- forward to President/CEO; and responds, as appropriate.

e.       Forward correspondence to appropriate staff for handling and monitor that required follow-up or response is completed.

4.       Process mail:

a.       Route to appropriate person/program.

b.       Open mail for President/CEO.

c.        Follow-up to assure timely response to correspondence requests.

d.       Reply directly to inquiries, as appropriate.

e.       Properly record and process all checks received via mail.

5.       Contracts/Legal Documents:

a.       Route all incoming contracts/legal documents for approval process, including notarizing.

b.       Maintain contract records.

c.        Work with Executive Staff to prepare contracts originating with agency.

d.       Distribute signed documents to appropriate staff members.

6.       Marketing, Development and Community Engagement:

a.       Assist President/CEO with Marketing and Development activities.

b.       Assist with special events as needed.

c.        Be able to use the Donor Management system.

d.       Coordinate the community’s use of the Gordon Smith Campus facilities.

e.       Be able to learn and use the Adobe Suite Software.

7.       Role Model:

a.       Be a positive role model in all aspects of professional performance and demonstrate our core values.

b.       Provide world class customer service including effective communication with internal and external customers.

MARGINAL FUNCTIONS:

1.       Stays informed of community, agency, and program information through inter-office communications and attendance at staff meetings.

2.       Participates in a variety of community awareness and fundraising activities which promote the program, agency, and/or the funding source under the direction of the President/CEO.

3.       Observes safety procedures and personnel policies.

4.       Regular attendance is required.

5.       Other duties as assigned.

SKILLS, KNOWLEDGE, AND ABILITIES:  (These are required to enable employee to perform the essential functions of the job.)

1.       Must have the ability to multi-task, prioritizing a multitude of projects accurately.

2.       Must have the ability to exercise independent judgment and offer suggestions.

3.       Must have strong oral and written communication skills, as well as excellent organizational skills.

4.       Must be proficient in using Microsoft Office applications.

5.       Must be able to learn and use the Adobe Suite Software.

6.       Must be able to type a minimum of 45 wpm.

7.       Must have knowledge of general office practices, filing, telephone techniques, and office equipment.

8.       Must be able to interact cordially and productively with a variety of people.

9.       Must be able to market Goodwill Easter Seals and explain the mission to the general public.

10.   Must be able to read, write, and communicate clearly in English.

11.   Must establish and maintain an effective working relationship with supervisors and co-workers.

12.   Must be able to work a flexible schedule, Monday through Friday, in excess of 40 hours per week.

13.   Must be able to function in a hectic work environment with occasional periods of high stress.

14.   Must be able to take initiative and work with little supervision.

15.   Must have a valid driver’s license for at least 3 years, liability automobile insurance, and be insurable through the agency’s insurance carrier. Must be at least 21 years of age.

16.   Must pass a drug screen, including random drug testing as required by the Drug Free Workplace policy. 

EXPERIENCE AND EDUCATION REQUIREMENTS:

·         High School Diploma or GED required; College degree preferred.

·         Proficiency in Microsoft Office applications, Publisher, and Power Point.

·         Must be a Notary Public or become a Notary Public one month after hire.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Adequately lighted and ventilated building; some travel throughout service area; Must be able to use repetitive hand, wrist, and finger motion, when using a computer keyboard.  Must be able to sit for prolonged period of time.

CRITICAL PERFORMANCE FACTORS:

·         Customer service and image

·         Communication

·         Accuracy and timeliness of work

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS:

·         High School Diploma or GED required; College degree preferred.

·         Proficiency in Microsoft Office applications, Publisher, and Power Point.

·         Must be a Notary Public or become a Notary Public one month after hire.

Additional Information

APPLICATION MUST BE COMPLETED AND SUBMITTED ONLINE AT WWW.GESGC.ORG. CLICK ON JOIN OUR TEAM TAB.

TO APPLY FOR THIS POSITION, YOU MUST HAVE A GOODWILL EASTERSEALS APPLICATION ACCOUNT WITH US AND COMPLETE OUR ONLINE APPLICATION AT WWW.GESGC.ORG. CLICK THE JOIN OUR TEAM TAB TO BEGIN EXPLORING CAREER OPPORTUNITIES WITH US!

IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND WOULD LIKE TO REQUEST A REASONABLE ACCOMMODATION AS PART OF THE EMPLOYMENT SELECTION PROCESS, PLEASE CONTACT HUMAN RESOURCES AT 251-471-1581.

 EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED

VEVRAA Federal Contractor - GES requests for priority referrals of protected veterans for its openings.