Job Description

MISSION

Turn donations into jobs – offering lifetime purpose and opportunity. Goodwill Industries of the Greater East Bay believes that everyone has the opportunity to discover their full potential and purpose, empowering them to reach financial independence and become productive members of our community. Integrity, Dedication, Empowerment, Accountability and Teamwork are not just words on a wall, they are our core values that drive our future. They enable individuals and the agency to progress toward our ultimate goals. These values live in all of us.

JOB SUMMARY

Human resources administrative assistants provide office support to HR Manager as well as the overall human resources department by maintaining personnel files, drafting correspondence, and performing various other administrative functions.

ESSENTIAL FUNCTIONS OF THE JOB

• Create and maintain personnel files (ensuring each file is accurate and current) and archive as needed.
• Audit personnel files on a routine basis.
• Enter employment data into HRIS system.
• Sorts mail and ensures proper distribution.
• Prepares ID badges issued at the corporate office.
• Prepares termination files.
• Makes copies and mails letters.
• Assists with the morning mail pouches.
• Reception desk coverage.
• Assists with coordination of special events and meetings.
• Keeps log of incoming mail, completes wage and job verification.
• Assist with other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Minimum Education (or substitute experience) required: GED or equivalent coursework.
• Minimum Experience required: One year administrative experience.

SKILLS AND ABILITIES:

• Ability to operate a desktop or laptop computer and navigate the system using a browser.
• Ability to communicate in English effectively verbally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain accurate and legally compliant record.
• Ability to handle sensitive information in a confidential and discreet manner.

CREDENTIALS, CERTIFICATIONS, LICENSES REQUIRED:

• None

OTHER DUTIES AS ASSIGNED

There may be other duties assigned by the Manager of Human Resources that are directly related to Human Resources.

COMPETENCIES

ORGANIZATIONAL ABILITY:

Planning and scheduling one’s own and other’s work so that resources are used appropriately; and short and long-term priorities and goals are met; scheduling flows of activities; establishing procedures to regulate activities; monitoring projects to meet deadlines; empowering the process in appropriate places.

INTERPERSONAL SENSITIVITY:

Perceiving the needs and concerns of others; dealing tactfully with others; working with others in emotionally stressful situations or in conflict; managing conflict; obtaining feedback; recognizing multicultural differences; relating to people of varying backgrounds.

PHYSICAL FACTORS:

Primarily sit down position with occasional bending, twisting, reaching, pulling sitting, walking, and standing.

Lifting up to 20 pounds.

Inside work, normally 5 days a week, with some evening and weekend work.

EQUIPMENT USED:

Desktop or laptop computer.

GOODWILL INDUSTRIES GREATER EAST BAY IS AN EQUAL OPPORTUNITY

Employer Goodwill Industries Greater East Bay is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. It is the policy of Goodwill Industries of Greater East Bay to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance for accommodations to interview because of a disability, please notify the Human Resources Department. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations for a disability. We will consider for employment qualified applicants with arrest and conviction records.