Government Grants Data Associate

S

Safe Passage Project

Government Grants Data Associate

new york city, NY
Full Time
Paid
  • Responsibilities

    About Safe Passage Project

    Safe Passage Project (SPP) is a highly focused nonprofit immigration legal services organization that provides free lawyers to immigrant children facing deportation. Founded in 2013, SPP has grown to include 65 employees, two offices, and an annual budget of over $10 million. It manages over 1,600 open cases a year.

    To date, SPP has supported more than 3,000 young people in NYC and Long Island. The New York Immigration Courts, some of the busiest immigration courts in the US, have more than 15,000 juveniles on their dockets, many of whom are fleeing trauma in their countries of origin such as gang violence and recruitment, abuse, and sexual assault. Immigrant children are not afforded free legal representation by the government, regardless of their age. As a result, more than half of immigrant children in immigration proceedings must go to court without the aid of a lawyer. Among unaccompanied children with legal representation, immigration court data shows that 90% are allowed to remain in the United States, whereas less than 15% of unrepresented children are allowed to stay. This is where Safe Passage Project steps in, both through providing immigrant youth with direct representation by staff attorneys and through a robust network of pro bono attorneys who SPP attorneys train, mentor, and supervise.

    About the Role
    The Government Grants Data Associate will support the Government Grants & Compliance Manager by managing the data associated with SPP's government grants and contracts. This role will track grant requirements, reporting deadlines, and financial and program performance metrics. The Government Grants Data Associate will organize, validate, and analyze information needed for programmatic and fiscal reporting, contract renewals, audits, and site visits. This position ensures that data is reliable, current, and accessible so the organization can meet compliance obligations, support accurate submissions, and use data to guide strategic decisions and assess program impact.

    Responsibilities:

    • Maintain and enhance internal tracking systems to monitor contract goals, performance indicators, and case metrics. Create and manage dashboards and trackers to provide the Government Grants team with visibility into compliance progress.
    • Support the data collection and preparation process for biweekly, monthly, quarterly, biannual, and annual reports. This includes utilizing direct access to payroll and organizational financial records to gather, clean, and organize quantitative information to demonstrate impact and program efficiency.
    • Conduct routine data quality checks to ensure that information entered in tracking systems is complete, consistent, and aligned with specific funder requirements.
    • Support the Government Grants & Compliance Manager across the full contract lifecycle, including proposals, startups, renewals, amendments, and closeouts, by compiling required documentation, datasets, and budget materials.
    • Monitor a comprehensive calendar of government contract deadlines and proactively alert the Manager to upcoming reporting obligations, renewals, and critical dates.
    • Prepare and generate datasets, funding models, and financial metrics for budgets, allocations, and contract documents, ensuring alignment with funder obligations and internal management decisions. This includes participating in confidential meetings with management related to funding decisions, resource allocation, and financial planning for grant-funded programs.
    • Generate datasets and financial metrics for budgets and contract documents, ensuring alignment with funder obligations.
    • Organize and prepare data summaries and performance data to support government audits, site visits, and funding reviews.

    Qualifications:

    • Strong skills in data entry, data cleaning, and compiling accurate information.
    • High level of comfort with Excel, spreadsheets, and working with numbers.
    • Experience with Salesforce is a strong plus.
    • Proficiency in Microsoft Office Suite, Google Workspace, and PCs.
    • The ability to accurately and quickly gather data, compile information, and keep accurate records.
    • Ability to manage multiple deadlines with strong organization and attention to detail.
    • Ability to maintain and protect confidential information.
    • Demonstrated ability to handle highly sensitive and confidential information with integrity, discretion, and professionalism, particularly in relation to personnel, labor relations, and organizational data.
    • Strong organizational skills and attention to detail.
    • Excellent communication and interpersonal skills, with the ability to handle confidential information.
    • Ability to work independently and collaboratively within an interdisciplinary team in a fast-paced, high-volume environment, exercising sound judgment and professional discretion at all times.
    • Excellent written, analytical, oral, organizational, and time management skills.
    • A demonstrated ability to understand, communicate with, and effectively interact with people across cultures, as well as sensitivity to and knowledge of the various dimensions of diversity, including gender, race, ethnicity, sexual orientation, religion, national origin, age, disability, and socioeconomic status.
    • A commitment to the work of Safe Passage Project and readiness to grow and learn with the Safe Passage Project team.

    Compensation and Benefits

    The starting salary of this position will be $65,000 annually, along with a comprehensive and mission-aligned benefits package that includes:

    • Work Environment and Flexibility
      • Hybrid work environment: Staff currently work from the office one day per week
      • Flexible work schedules to support work-life balance
      • Open Paid Time Off
      • Additional Work From Home time: up to 4 weeks annually
      • Office closure: December 24 through January 1 (in addition to Paid Holidays)
      • Home office stipend
      • Technology and equipment support for remote and hybrid work
    • Health and Wellness * Medical plans, including an option with 100 percent employer-covered premiums * Dental and vision plans and access to telehealth services * Mental health and wellness resources through our health plans * Short-term and long-term disability coverage * Flexible Spending Accounts and Health Savings Accounts * Commuter benefits for transit and parking * Health Advocate services to support employees and covered family members in navigating care and insurance
    • Financial and Retirement * Retirement savings plan: up to a 6 percent employer match on 401(k) contributions * Pre-tax benefit options, including commuter and health accounts * Public Service Loan Forgiveness: Safe Passage Project is a qualified employer under the federal PSLF program. Staff with eligible federal loans may qualify for loan forgiveness after 120 qualifying payments, and we can provide employment verification and required documentation to support the process.
    • Leave and Time Off * 12 weeks of Paid Family Leave for eligible employees * Additional unpaid leave options in alignment with organizational policies * Paid holidays throughout the year * Bereavement leave
    • Professional Growth * Annual professional development stipend * Access to trainings, conferences, and skill-building opportunities * Access to Practising Law Institute (PLI) resources and training for ongoing legal education and professional development

    Safe Passage Project is an equal-opportunity employer. Women, people of color, LGBTQ people, veterans, and people with disabilities are encouraged to apply.

    For more information on Safe Passage Project, please visit www.safepassageproject.org.