Job Description

HOURS AND SCHEDULE:

• Starting out as a Contract position, 5 days per week, from 8:00am-5:00pm.
• Position has potential of becoming a permanent position as a Full-Time role, for the right person

RESPONSIBILITIES AND DUTIES:

• Welcome guests & clients by greeting them in person or on the telephone, answering or directing inquiries
• Draft correspondence, pleadings, contracts and varied other documents
• Organize client conferences & attorney meetings
• Schedule hearings with judicial assistants (including contact with opposing counsel, court reporter and preparing notice)
• Schedule couriers, court reporters, expert witness & other special functions
• Book travel for all attorneys and calendar same
• Prepare expense reports and check requests through ChromeRiver software program
• Maintain attorneys' calendars by planning and scheduling conferences, teleconferences, depositions
• Remind attorneys of daily calendar items and prepare each for meetings & hearings
• Represent attorneys by communicating and obtaining information; follow up on delegated assignments
• Maintain attorneys' Outlook email inbox and sent folders by associating work-related and firm-related email
• Maintain hard copies of client files (as necessary)

Case Screening/Origination

• Prepare documentation to run initial conflict check
• If conflict clears, prepare necessary documentation (including follow through)
• Prepare Interwoven folder and hard file (as necessary)

Investigation

• Assist in the process by scheduling meetings and telephone conferences on behalf of attorneys
• Perform LEXIS searches (as necessary)
• Create and maintain a reliable and accurate filing system for electronic documents (hard copies as necessary)
• Locate process servers and/or Sheriff's Offices in all areas of the US for service of process

Pleadings

• File original actions [summons and complaint] with state and federal court through e-filing
• Create FILED PLEADINGS folder in Interwoven under Pleadings tab for all new case numbers
• File all pleadings electronically with the necessary court system and assure the filed pleadings are copied to Interwoven

Discovery

• Prepare discovery documents and notices of filing, including interrogatories, requests for production and admissions
• Calendar response dates for all discovery
• Organize produced documents in Interwoven

Pretrial

• Prepare and proofread briefs and other pleadings
• Ensure that all documents are properly formatted and in compliance with court rules
• Coordinate preparation of exhibits and witness lists with paralegal
• Arrange travel and accommodations for attorneys, witnesses, clients

Additional responsibilities

• Reconcile each attorney's monthly Business File Report
• Review and email or US Mail each attorney's monthly client billing statements
• Receive and review ECF emails from the Bankruptcy Court, route to proper interested persons, file each attachment to Interwoven and calendar
• Prepare PowerPoint presentations