Job Description

SALES COORDINATOR/ADMINISTRATOR

We are an established forklift and material handling equipment company in ONTARIO, CA ready to hire a SALES COORDINATOR/ADMINISTRATOR! We design and manufacture up to 85 percent of lift truck components including motors, drive units, and electronic modules.

We are currently seeking TWO MOTIVATED AND ORGANIZED INDIVIDUALS to aid in facilitating our Sales Coordination Department.

To be successful in this role, you will be responsible for supporting the sales department by entry order processing, tracking, and invoicing, maintain new equipment inventory including ordering of stock, and demo units. Additionally, you will support the Sales Department and generate periodic sales reports.

JOIN OUR ROCKSTAR TEAM AND APPLY TODAY!

RESPONSIBILITIES

NEW EQUIPMENT ORDER PROCESSING

• Input new truck order entry for Sales including booking.
• Review order acknowledgements and forward to sales representatives.
• Review open order reports and verify discount accuracy.
• Tag equipment when received and process “make -readies”
• Track production completion, initiate/schedule delivery, and invoice new equipment.
• Approve and code vendor invoices for payment.
• Communicate and process all required leasing documents.
• Process credits and re-invoicing of equipment and maintain complete files on all orders.
• Maintain new equipment inventory, including ordering stock and demo units.
• Track warranty registration and process warranty installation paperwork.
• Review all branch inventory to fill customer orders.
• Process accounting cost increases/decreases affecting commissions.

SALES DEPARTMENT SUPPORT

• Communicate between sales representatives, factory, vendors, and service department.
• Provide basic support to sales department.
• Collect information and forward to appropriate sales representative or manager when necessary.
• Process equipment transfers between branches.

REPORTS AND FORMS

• Collect information and complete month end reports.
• Review monthly inventory and demo fleet reports.
• Complete necessary forms for equipment modification requests users list update, inventory reconciliation, etc.

MISCELLANEOUS

• Coordinate deliveries and forward installation paperwork to selling dealer/branch.
• Ensure commission splits are paid and received.
• Coordinate equipment demonstrations with sales representative and customer requirements.
• Perform physical inventories as required.
• Complete special projects as requested.
• Attend appropriate meetings.

REQUIREMENTS

• Associate degree/Bachelors in related field or equivalent work experience.
• Strong interpersonal communication skills
• Solid computer skills (Microsoft Suite, Basic typing)
• Excellent organizational skills
• Must be a team player.

APPLY NOW!!