The Permit Coordinator is responsible for assembling all documents required for permitting, submitting, and obtaining all building permits for the designing of solar panels system. They will interface with in-house designers and city officials, working with them to prepare and review all paperwork and drawings necessary to receive building permits and resolve objections related to Building, Zoning and Planning Departments as needed. It is the responsibility of the Permit Coordinator to keep the installation ready flow consistent. The Permit Coordinator is also responsible for completing all documents to obtain HOA approval.

JOB DUTIES/ RESPONSIBILITIES

• Review permit list and see what permits are ready to be issued and submitted
• Call cities and counties for application process, costs, status update and to confirm jurisdiction
• Fill out permit applications/ print them out if needed
• Print plans per AHJ and SOW requirements, request checks from accounting
• Must submit all designs finished by the design team within a 24-hour turnaround time
• Maintain expense reports for daily transactions and submit weekly for checks and monthly for all credit card transactions.
• Prepare routes for permit runners: Submitting / picking up plans, collecting HOA signatures when needed/available
• Submit plans electronically
• Upload approved plans and job cards, notify installation department
• Upload corrections and notify the design team
• Supervise permit runners, check to see how permit runners are progressing throughout the day, act as support and help solve any issues
• Prepare and update reports for weekly meetings
• Collect & submit documents for HOA
• Route Permit Runners to obtain customer signatures for HOA applications
• Answer customer questions regarding HOA’s
• Request HOA checks from accounting and request refund from HOA when applicable
• Ensure checks make it back to accounting

QUALIFICATION REQUIREMENTS

• Previous office or clerical experience preferred
• Must be self-motivated as well as thrive in a team environment
• Ability to manage workflow while multitasking
• Excellent customer service skills required
• Excellent written and verbal communication skills required
• Regular, reliable, and predictable attendance required
• Basic computer skills
• Ability to communicate with different departments efficiently with no less than a 24-hour turnaround time
• Must have a clean driving record, valid state driver’s license

PHYSICAL DEMANDS AND ABILITIES

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering data into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds