Job Description

Our company is looking for an organized and self-motivated OFFICE ADMINISTRATOR ASSISTANT who will be responsible for providing administrative support to our organization. OFFICE ADMINISTRATOR ASSISTANT’S role will include working closely with our leadership team by displaying expert knowledge of leading solar projects from start to finish, while handling clerical and organization duties.

In order to be successful in this position you should be detail-oriented, professional, display expertise in organizing solar projects, and have excellent written and verbal communication skills.

OFFICE ADMINISTRATOR ASSISTANT RESPONSIBILITIES:

• Must have expert knowledge of securing plans, permits, and finalizing solar jobs through PTO status
• Oversee multiple solar installation projects.
• Coordinate time & dates of installation with multiple installations crews and with home owners.
• Carry out clerical duties such as answering phone calls, respond to emails, and prepare documents, including office correspondence.
• Perform light bookkeeping tasks such as drafting estimates, invoicing and budget tracking.
• Maintain general office files, including job files, vendor files, and other files related to the company’s operations.
• Perform other relevant duties when needed.
• Answer inbound telephone calls.
• Develop and implement organized filing systems.
• Perform all other office tasks.

OFFICE ADMINISTRATOR REQUIREMENTS:

• Previous solar/construction project coordinator experience, including expediting permits and PTO (required)
• Bilingual in English and Spanish a MUST
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Ability to work alone
• Great Verbal and Listening skills
• Excellent Organizational skills
• Handle pressure well
• Problem-solving skills
• Dependably punctual and high-energy

Company Description

From residential homes, hotels and resorts, commercial buildings, schools, and non-profit organizations, Green Retrofits California designs energy solutions for a wide variety of clients.