Environment focused rental property Assistant Manager Green Rock Apartments Job Functions The purpose of the Assistant Property Manager (APM) position is to assist with the daytoday functions of the property management department and the functions of the Property Manager to which he/she is assigned. The focus of job is to support the Property Manager in all aspects of management pertaining to the client's property. The APM is the liaison between the tenants and the Property Manager for maintenance and many tenant issues at commercial and residential properties. Job Responsibilities include, but are not limited to: Writing work orders for Maintenance department based on information from tenants, technicians or based on information gathered from site visits Drafting Memos and/or making phone calls to Tenants related to lease issues and preventative maintenance scheduling Issuing keys to technicians/vendors, keeping logs of who has keys and ensuring return of said keys Maintain office condition and organization. Filing and data entry. Perform all necessary functions to facilitate Tenant "Move In" and "Move Out" procedures including: Informing the tenant of the lease obligations and present them with keys, notifying them as their expiration date approaches & informing them of their obligations upon move out Performing walkouts of units and writing work orders related to turnovers Processing Security deposit returns Maintain logs related to: Essential Lead Maintenance (EMP) Project Lists for individual properties Unit Turnover List Obtaining Bids - Snow removal, landscaping, rubbish & maintenance/repairs Perform inspections and replenish inventory where necessary Other duties include office support and oncall emergency response. Due to the location of our client properties and the requirement of emergency response, the candidate must live within 20 minutes of the Green Rock office. This description is meant to be an outline and is not intended to list all duties and responsibilities. Qualifications Communications aptitude with manager, staff, and tenants. Be willing to answer communications in a timely manner. Comfortable with smart phone functions and texting. The ideal candidate will be proficient in digital communications, with an emphasis on Excel and Word, Google functions, and use of Word Press. The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions. A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential. Candidate must submit to a credit and criminal background check prior to or during employment. Personal credit and background must be in good standing. Hours & Commitment This position is offered as a fulltime, 40 hour per week employment. Overtime hours are required at certain peak times of the year and will at times include weekends and/or holidays. Current hours of employment are Monday through Friday phone check in by 8 am; daily office duty at least 2 hours per day, with an unpaid flexible hour for lunch. These hours are subject to change and there are flex options. The APM will also be required to work evening hours occasionally to schedule showings and for emergencies as needed. This duty to be shared with manager. Compensation Compensation shall be on negotiated hourly or salary basis. Pay week runs from Tuesday through Monday with every Friday as payday. Time cards are due to your supervisor at the end of the day on Tuesday of each week. The hourly wage will be set prior to commencement of the position and shall be reviewed annually. Vehicle/Mileage Reliable transportation, a valid driver's license and proper insurance are necessary as occasional use of personal vehicle is required. Green Rock will reimburse mileage in accordance with negotiated rate when you use your vehicle for jobrelated duties. Mileage reimbursement sheets are to be turned in on the first of each month. Incentives are given for use of bicycles. Benefits Full time employees are eligible for many of the benefits after 90 days of employment. Human Resources can provide details.