Job Description

Expected start date: Jan 2023

Greenlaw is looking for a proactive Executive Assistant to support the Owner/President. This in-office position will act as the gatekeeper to the President’s office and provide seamless administrative support. This role requires careful handling of confidential information, a flexible mindset, and the ability to work independently. In addition, the Executive Assistant will be responsible for assisting with the general accounting operations for Greenlaw Partners LLC, Greenlaw Management Inc, and all other corporate entities. Duties include but are not limited to:

• · Provide direct administrative support to President, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms
• · Plan, organize, and schedule meetings occurring in the office, offsite, and via video conference
• · Coordinate domestic and international travel
• · Maintain filing system, both physical and online. Assist with scanning of documents
• · Ensure memberships and certifications are up to date
• · Screening phone calls
• · Maintain polite and professional communication via phone, e-mail, and mail.
• · Provide administrative support for corporate accounting department, including VP Corporate Controller and CFO
• · Receive and sort mail for corporate entities and distribute to appropriate parties
• · Maintain tracking schedule for tax and insurance filings
• · Maintain tracking schedule for Family Office expenses and payments
• · Assist with maintenance of our investor portal
• · Assist with ad hoc requests within the department
• · Ensure accuracy and effectiveness in all tasks
• · Work with property accounting, property management, banks, investors, and other parties as needed

SKILLS AND QUALIFICATIONS REQUIRED:

• · 5+ years administrative experience; Bachelor’s degree a plus
• · Strong organizational skills with excellent attention to detail
• · Proficient in Microsoft Office Suite, particularly Excel and Outlook
• · Ability to communicate and interact professionally and effectively through written and oral communication with investors and coworkers
• · Ability to work independently, prioritize effectively, and manage time efficiently while working on multiple projects and processes
• · Positive attitude and enthusiasm for working in a team environment

COMPENSATION AND BENEFITS:

• · Competitive salary and annual discretionary bonus
• · Comprehensive medical, dental, and vision insurance package
• · Flexible spending accounts for health care and dependent care
• · Life, AD&D, and Long-Term / Short-Term Disability Insurance
• · 401(k) Retirement Plan – Employer Match after one year of employment
• · Approximately ten paid holidays each calendar year
• · Paid time-off policy starting at 15 days per year
• · Company / department functions and events throughout the year

Greenlaw Partners LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to US federal law requirements, Greenlaw Partners LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Greenlaw Partners LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Greenlaw Partners’ employees to perform their job duties may result in discipline up to and including discharge.