Job Title: Property Coordinator

Company: Greenlaw Management, Inc.

** Job Description: **As a Property Coordinator you will facilitate, organize, and coordinate several tasks related to the maintenance of the property portfolio. The ability to multi-task, prioritize and complete tasks in a timely manner is imperative. Being self-motivated and a self-starter is beneficial, as well as a being a detailed communicator with the ability to “close the circle” on communication between the various team members. The following requirements are to be conducted as support to or on behalf of the Property Manager:

** Responsibilities Include:**

• Field all telephone calls and online work orders, and transfer/assign to appropriate team or building staff members.
• Manage the Workspeed online tenant work order system.
• Greet all clients and guests as they arrive.
• Maintain all tenant and vendor files, in both hard format and electronically on the Shared Drive.
• Complete Accounts Payables and Receivables (cash receipts and invoices) into MRI weekly.
• Aid Property Management by conducting rental collections from tenants, and invoice collections from vendors.
• Assist in coordination of tenant move-in and move-out process: welcome packets, lease agreements, etc.)
• Assist in coordination of tenant move-out process and prepare move-out paperwork.
• Complete and submit New Vendor Form / Updated Information Vendor Form as needed.
• Maintain all annual tracking spreadsheets (i.e., Tenant Emergency Contacts, Vendor Contracts, Contract Tracking, etc.),
• Track and file vendor and tenant insurance certificates, and submit to the Property Manager for monthly review.
• Administration of all service contracts and contract abstracts for the property, for Property Manager review and approval.
• Create and coordinate the shipment of all FedEx and Overnight Express shipments for the GMI office.
• Aid in planning tenant appreciation events, to include holiday events and gift basket coordination.
• Provide administrative support to the full Property Management and Accounting team.

** Qualifications**

• Proficient in Microsoft Word, Excel, Outlook and Power Point.
• Experience with MRI Accounting Software and/or Yardi Accounting Software is favorable.
• Superior time management, organizational and interpersonal skills.
• Previous commercial real estate industry experience is favorable.
• Able to work in a fast-paced environment with rapidly changing priorities, and remain flexible throughout such changes.
• Be team oriented, have entrepreneurial spirit, communicate well with tenants, vendors, clients and team members.
• A list of personal and professional references is required.