Job Description

JOB SUMMARY: To process the company’s bills and invoices for dedicated customer and ensure completed timely and accurately.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

1. Enter vendor bills into QuickBooks daily as they arrive (to be completed within 24-48 hours).

2. Process accurate and complete customer invoices, as requests arrive.

3. Address vendor billing issues and inquiries.

4. Create, update and publish the following reports as required;

   • Invoice report
   • Accounts Receivable
   • Accounts Payable

5. Respond to internal and external e-mails/phone calls within 24 hours.

6. Keep records/reports up-to-date.

PERFORMANCE INDICATORS

• Timeliness and accuracy of billing.
• Timeliness and accuracy of invoicing.
• Number of billing discrepancies.
• Maintenance of customer and vendor files.

MINIMUM REQUIREMENTS

• High school degree or equivalent
• Basic office work culture

SKILLS REQUIRED

• Strong organizational & multi-tasking Skills
• Strong time management skills
• Attention to detail
• Must be able to communicate effectively (listening and communication; written, verbal)
• Must be able to alphabetize.
• Advanced operating knowledge of QuickBooks Online Plus.
• Operating knowledge of- Microsoft Office
• Basic working knowledge of the Internet, computers and email/outlook.
• Be able to work independently
• Respond to internal and external e-mails/phone calls within 24 hours.
• Keep records/reports up-to-date.

Hours: M-F 7:00am - 4:00pm

Company Description

GDM, Inc. is a general contractor and construction procurement firm. We offer equipment rentals, construction materials and tools. In addition GDM, Inc. also provides professional employer organization (PEO) which delivers top notch professionals for utility engineering and the construction industry. We create value in our knowledge of our customer’s needs and ability to package a wide variety of services and products. As a MBE and DVBE certified procurement source we can provide you with a competitive edge.