Litigation Secretary

Location: Riverside or Cerritos office

Primary Responsibilities

• Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
• Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
• Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
• Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
• Schedules appointments and meetings for attorneys
• Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
• Maintains client files and chron files
• Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter

Other duties as needed:

• Arranges for travel for attorneys including hotel, airline and transportation
• Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
• Performs all other duties as assigned

Qualifications/Requirements:

• Prior litigation legal secretary experience.
• Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
• Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint
• Knowledge of document management systems such as IManage
• Ability to organize and prioritize workflow for multiple attorneys
• Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
• Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers