Litigation Secretary

Location: DTLA

The Firm, a high-stakes boutique trial law firm, has an immediate full-time opening for a Litigation Secretary for their Los Angeles office. This position will assist lawyers in all aspects of litigation practice including preparation of pleadings, assistance with discovery, document review and organization, and preparation and attendance at hearings and trials.

Essential Duties And Responsibilities:

• Assists attorneys in all stages of complex litigation matters.
• Assists in all phases of discovery, including fact gathering and analysis of documents, document productions, and preparing for depositions and witness interviews.
• Maintains and organizes electronic case files to ensure case documents are easily and promptly accessible to all team members.
• All aspects of electronic discovery, including the ability to manage document reviews and productions, i.e., loading and coding documents, bates numbering, logging productions, and searching for documents in eDiscovery databases
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating with opposing counsel and courtroom staff.
• Coordinates, reviews, and maintains project status tracking charts for matters, including any tasks and deliverable requirements.
• Conducts factual research to support attorney projects.
• Assists with document searches, review and analysis through various platforms
• Performs cite-check and Shepardize briefs and legal memoranda
• Communicates with clients, witnesses, and other outside parties as requested or approved by attorneys.
• Accurately records time worked on a daily basis.
• Performs other duties and responsibilities as assigned.

Knowledge, Skills, and Experience:

• A couple of years of experience performing traditional litigation secretary functions and In-person trial support.
• Proficient with legal research and document retention databases for performing fact and legal research and effective management of complex evidence and case files.
• Proficient with Microsoft Office suite applications.
• Familiar with manipulating pdf files in Adobe.
• Excellent written and interpersonal communications skills
• Strong organizational skills with ability to prioritize project requirements.
• Ability to work independently as well as in a team environment with attorneys, paralegals and other staff members.
• Ability to work overtime and travel as needed is also required.