HOA Accounting Manager

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Auberge Beach Residences

HOA Accounting Manager

Fort Lauderdale, FL
Full Time
Paid
  • Responsibilities

    Job Description

    The HOA Accounting Manager is a full-time position reporting to the General Manager at The Auberge Beach Residences and plays a critical role in supporting the financial health and success of the Community.

    This role is responsible for ensuring the accuracy, integrity, and timely delivery of financial reporting for three homeowners' associations. This position works closely with a third-party partner that assists with day-to-day accounting functions, including payables, receivables, and monthly financial reporting. Serving as the primary accounting liaison, this role connects the General Manager, Board of Directors, Finance Committees, and the third-party accounting team on all accounting-related matters.

    The HOA Accounting Manager engages regularly with Homeowners, Board Members, Association Committees, Operations, External Auditors, Vendors, Auberge Collection Home Office, and other internal and external stakeholders as required to support effective financial governance and operational alignment.

    Key Responsibilities

    Financial Reporting and General Ledger

    • Partner with Department Heads and third-party accounting teams to deliver timely and accurate monthly financials, ensuring results reflect operational activity across HOA departments and amenities.

    • Conduct detailed financial statement reviews, identifying errors, budget variances, reconciliation issues, cash shortages or investment opportunities, and trends impacting financial performance.

    • Analyze operating expenses to identify cost drivers, inefficiencies, and improvement opportunities, and recommend corrective actions.

    • Partner with Operations and third-party vendors to investigate and resolve discrepancies, applying HOA operational knowledge to identify root causes and recommend corrective actions.

    • Perform monthly reconciliations for revenue-generating transactions, ensuring alignment with HOA revenue sources and owner billing structures.

    • Post monthly miscellaneous charges (e.g., parking, EV charging) to owner ledgers in accordance with governing documents and association policies.

    • Manage accounts receivable, including delinquencies, owner inquiries, special assessments, and initiatives to increase online payment adoption.

    • Oversee accounts payable, ensuring accurate expense coding, allocation methodologies, invoice approval, and payment processing, with a strong understanding of HOA and condominium operating structures, shared services, reserve vs. operating classifications, and governing requirements.

    • Coordinate with KWPMC on estoppel detail requests related to unit sales.

    • Reconcile special projects and capital activity, maintaining detailed records of costs, allocations, and funding sources.

    • Prepare monthly variance analyses and board-ready reports, providing written and verbal recommendations on cost controls, operational efficiencies, and process improvements.

    • Manage credit card activity, including monthly reconciliations, expense processing, and coding, maintaining organized records to support expense monitoring and efficiency analysis.

    Internal Control & Audit

    • Establish, document, and maintain month-end close procedures, ensuring consistency, transparency, and audit readiness.

    • Partner with independent auditors on year-end audits and tax filings; review and coordinate with third parties to post year-end adjusting entries.

    • Partner with the Director of Residential Finance to review audit scope, reports, and prepare management responses

    • Coordinate with teams on remediation plans and provide support.

    Planning and Budgeting

    • Support the General Manager by scheduling and coordinating monthly finance meetings.

    • Prepare and present financial summaries, variance analyses, and cash position reports to the Finance Committee and Board, translating financial results into operational insights and actionable recommendations.

    • Partner with management and the Board of Directors to develop annual budgets and financial forecasts..

    • Provide accounting guidance and technical support to the General Manager and Board, including analysis of the financial impact of operational decisions and efficiency initiatives.

    • Track and maintain detailed records for 558 expenses to support accurate reporting.

    • Other reports and duties as assigned.

    • Support operations as needed during peak periods, such as holidays, with purchasing, etc.

  • Qualifications

    Qualifications

    Education and experience

    • Bachelor’s Degree in Accounting or a related business field.

    • Minimum 3 years of general ledger and financial reporting experience.

    • Prior experience in Florida HOA (Homeowners Association) accounting required.

    • Experience with complex, tiered financial structures preferred.

    • Working knowledge of HOA declarations and Florida statutes.

    Technical & Analytical skills

    • Strong qualitative and quantitative analytical skills, with the ability to consolidate complex financial data into clear, concise insights for senior management and owners.

    • Experience interpreting and managing complex operating and financial agreements, including identifying risk and developing proactive mitigation strategies.

    • High attention to detail with strong follow-through, accuracy, and confidentiality when handling sensitive information.

    • Proficiency in Excel, Google Sheets, and Google Workspace tools.

    Leadership & Professional Competencies

    • Exceptional written and verbal communication skills, with a polished, professional, and approachable presence

    • Self-motivated, proactive, and collaborative; works effectively across functions and with internal and external partners.

    • Strong time management and prioritization skills in a deadline-driven environment.

    • Demonstrated leadership ability; influences others, adapts approach as needed, and motivates teams to achieve results.

    • Results-oriented with the ability to perform under pressure while exercising sound judgment.

    • Conduct business at all times with the highest standards of personal and professional conduct.

    • Ability to balance competing priorities and resources to support multiple stakeholders.

    • Conducts business with the highest standards of personal and professional integrity at all times.

    • Active engagement to drive Auberge Promises and Practices throughout the organization.

    Additional Information

    About Auberge Collection
    Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.

    For more information: auberge.com

    Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge

    About Friedkin
    Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.

    Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.

    The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.

    For more information, please visit www.friedkin.com