Job Description

As a Bilingual Administrative Assistant for the ReCover California Owner-Occupied Repair and Reconstruction Program, you will be responsible for managing day-to-day administrative functions, including organizing team meetings, reviewing program documentation for ADA accessibility compliance, and translation of program documentation from English to Spanish. You will be the primary point of contact for project logistics and coordination, including maintenance of the program PO box and uploading and coding of documentation to the program system of record. Additional functions could include assisting Case Managers with applicant outreach and documenting files for compliance and assisting the Project Management team with file organization, process improvement, and task management.

Job Responsibilities

• Structures, set up appointments, organize, expedites and may facilitate the activities and workload of the program. Prioritizes schedules, maintains calendar and develops a system of follow-up for projects, meetings, and issues to assure the project operates efficiently and effectively. Arranges and coordinates details for meetings, conferences, and special events. Makes travels arrangements, as necessary.
• Assisting with project set up including coordination of equipment set up.
• Manages all local documentation received.
• Provides administrative support to the onboarding of new team members including requesting employee access to systems, arranging remote set up and supplies, and assisting in other new-hire procedures as required.

An Administrative Assistant should possess 2 years of demonstrated experience in the qualifications identified below: 

• Experience in an office management role.
• Experience building and maintaining relationships within a team.
• Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
• Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary.
• Intermediate level Microsoft Office skills; knowledge of creating tables and graphs in Microsoft Excel; ability to quickly learn new software applications.
• Associates Degree or equivalent experience required.

Company Description

Since 2008, when Hurricane Katrina impacted the Mississippi Gulf Coast, HORNE has become a leader in disaster recovery efforts. HORNE now provides services, with 13 locations across the US and Puerto Rico. The driving force of our accounting and business advisory firm is--and always will be--our close personal attention to those affected by natural disasters. Emphasizing innovation and forward-looking ideas, HORNE is a top 100 firm in the nation and a top 10 firm in the Southeast.