Job Description

POSITION PURPOSE

Support the Hotel Controller to manage and oversee the efficient running of the Finance department maintaining accurate and timely records whilst ensuring all accounting procedures and guidelines are carried out as per company policy and statutory regulations.

ESSENTIAL FUNCTIONS

• Responsible for the financial accounting and reporting of the Ala Moana Hotel Rental Program.
• Prepares and assists in the review of Owner Statements, including monthly owner financial reports.
• Prepares monthly and annual taxation GET, TAT, and OTAT returns for the Rental Program Management Company and also the Hotel Operating company.
• Prepares account reconciliations and performs analysis on owners’ accounts on a monthly and annual basis. Implementation of procedures to ensure accurate and timely reporting.
• Performs accounts payable and accounts receivable functions for the owner related and AOAO related issues. Ensure timely payment of invoices and prompt billing of receivables.
• Plan and preparation of the annual Internal Revenue Service reporting requirements as well as the withholding depository requirements for foreign owners (Monthly and Annual).
• Assists with the prepartion of the annual operating budgets and quarterly forecasting of the Hotel.
• Assists the Finance team with special projects as necessary.
• Participates on committees, and special projects and seeks additional responsibilities
• Assists the Hotel Financial Controller with monthly Balance Sheet Reconciliations.
• Daily balance sheet/bank reconciliations including reconciliation of operating and trust accounts ensuring these are balanced in a timely manner at all times.
• Cash management, including timely bank deposits, review and processing of approved refunds, reconciliation of petty cash/floats.
• Performs spot check counts (at least every month) of petty cash and other cash funds and to reconcile differences immediately.
• Tracking of Purchase Orders to invoices in accordance with company policy and coding of invoices as prepared by Department Heads.
• Review Travel Agent Commission invoices and calculations for processing by AP.
• Fully acquainted with all the computer systems, their operation and communication with other system.
• Assist to establish appropriate control procedures to maintain the integrity and protection of information contained within property management and accounting systems.
• Assist to develop an appropriate contingency plan for the Finance department should the property suffer computer failure.
• Maintains an up to date filing system for all records including all statutory record retention requirements.
• Assists with End of Month process incluidng general ledger reconciliation and analysis, month end accounting / reporting in accordance with corporate accounting guidelines.
• Respond to all queries in a timely manner.
• Support Hotel Financial Controller to liaise with departments ensuring efficient procedures are being implemented and followed as well as assisting departments to interpret financial information and the impact on business decisions.
• Ensure a disciplined financial and internal control environment exists throughout the property.
• Assist to prepare all corporate and statutory returns which may be required by external auditors, State and Federal law and maintains these records accordingly.
• Ensure strict compliance with company, state, federal and international accounting standards and government legislation.
• Timely completion of other accounting and administrative duties as required by the Hotel Financial Controller and Regional Financial Controller, Executive Director of Finance, Corporate Compliance and the Finance Shared Services team
• Assist Hotel Controller in planning reviews and future development of the Finance department.
• Assist with the documentation and development of new systems and processes.
• Advises the Hotel Financial Controller of existing and evolving operational/financial issues.
• Assists in the training and development of Finance Team Members.
• Actively encourages and supports Team Members to attend training sessions, both internal and external.
• Adheres to all payroll controls, wages and salaries disbursement procedures including compliance with the various applicable CBA provisions and tax legislation.
• Ensures the Finance department is maintained in a neat, organized and presentable manner.
• Assist Owner Relations in answering owner inquires to owner statements, State tax returns GET/TAT/OTAT, IRS inquiries, etc.
• Review daily cash audit for completeness and update system with adjustments.
• Assist in Bank sync – solving uncleared items.
• Check Accommodations in Extra to determine all revenues allocated to proper rooms
• Updated foreign currency exchange rates – daily.

Qualifications

Education:

• Accounting Qualification from a recognized institution.

Experience:

• At least three (3) years of experience in the finance/accounting department
• The ability to work accurately and independently
• Proficiency in using Microsoft Excel

JOB KNOWLEDGE

• Ability to communicate in writing to provide reports when requested
• Ability to effectively deal with internal and external customers and employees, some of whom will require a high level of patience, tact, empathy and diplomacy
• Computer literate (Microsoft Word, Excel Spreadsheets and Outlook email)
• Excellent leadership, organizational, communication and interpersonal skills
• Must maintain professionalism, demonstrate sound judgement and good decision making skills

GENERIC

• Ensure that all information is kept confidential, unless otherwise advised.
• Ensure that all Occupational Health and Safety requirements for the company are met within your department. Report any workplace hazards as you see them and support the company in its endeavour to provide a safe workplace.
• Represent the company in a positive manner expounding the values, ethics and pride at all times.
• Complete to the best of your ability any additional tasks within reason as provided by your immediate manager or their delegate

Additional Information

Salary:

$60,000 to $70,000 annually.

Salary offer is based on a number of factors such as job-related knowledge, skills and experience. Our company offers a competitive benefits package to include health & welfare, paid-time off, 401(k) retirement savings, Accor hotel and F&B discounts, onsite parking, laundry/dry-cleaning, duty meals and other offerings

Ala Moana Hotel by Mantra is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Ala Moana by Mantra does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.